Chief Financial Officer

Job Title: Chief Financial Officer -

Summary:

The Controller will lead all day-to-day finance operations and supervise the finance team members including functional responsibility over accounting, accounts payable, payroll, accounts receivable, campaign accounting, and grants administration. The Controller will ensure that the organization has the financial systems and procedures in place to support effective program implementation and ensure the quality of financial reporting both internally and externally. The Controller will work closely with peers and staff members in the organization, to both educate them regarding finance and accounting procedures, and to explore how the finance function can support their operations. In addition, the Controller will partner with human resources (HR) on the administration of payroll and other joint duties.

Duties and Responsibilities:

• Oversees all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements
• Maintains internal control and safeguards for receipt of revenue, expenses, and program budgets versus actual expenditures
• Consistently analyzes financial data and presents financial reports in an accurate and timely manner; clearly communicates budget to actual results in monthly, quarterly, and annual financial statements; monitors progress and keeps senior leadership abreast of the financial status
• Collaborates with the CFO for annual budgeting and planning process; administers and reviews all financial plans and compares to actual results with a view to identify, explain, and correct variances as appropriate
• Oversees all project, program and grant accounting, and financial reporting to funding agencies; ensuring that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; maintain electronic financial reporting materials for government, corporate, and foundation grants
• Ensures that all grant-related payroll and other expenses are included in monthly grant billings, that grant billings are timely, and that all such billings are collected timely
• Calculates and maintains indirect overhead rate for federal grants, if applicable
• Manages organizational cash flow forecasting by working in partnership with department directors; continuously collaborate with directors to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations
• Oversee analysis and reconciliation of pledge receivable collection with the general ledger
• Oversee timely and accurate reconciliation of payroll, cash, assets, and liability accounts. 
• Oversees net asset accounts, unrestricted, board designated and donor-restricted (temporary and permanent) accurately, and in accordance with GAAP
• Approves all adjusting journal entries and is responsible for the trial balance.
• Ensures API’s are operating effectively and accurately with the accounting/finance software, including Resource Development (CRM-lite), Grant, and payroll (ADP) software; regularly analyzes, tests and reconciles finance results with the underlying originating data
• Oversees payroll function and completes a detailed review of payroll for accuracy and proper accounting and grant coordination at least once per month
• Oversees the payroll-related 401k withholdings and remittances and calculation of matching contributions by the third-party vendor and ensures proper procedures and controls are in place for accurate and timely accounting of 401k transactions
• Oversees proper accounting and reporting for 3rd party and segregated entities, ensuring that tax filings are timely, accounting records are reconciled, and that receivables due to the Organization are collected timely
• Oversee KPI dashboard
• Other Duties: other duties as required by the CEO
• Supervises the financial campaign accounting led by the Accounting Manager, Campaign to ensure workflow is both timely and accurate; pledge activity is recorded correctly to donor accounts, that information between accounting and pledge processing databases is reconciled, and designation payouts to agencies are proper and timely. Supervises the administration of the electronic reporting of the donor designations to agencies through the UWRI agency portal.
• Works collaboratively with the Accounting Manager, and oversees the processing and distribution of designation payments to agencies (via accounts payable) and ensures the balance reconciles with the general ledger (via Accounting Manager, Campaign).
• Mentor and leverages strengths of the finance team, helping to clarify roles and responsibilities and develop and implement training programs to maximize and reach optimal individual and organizational goals
• Provides leadership in strengthening internal communications with staff at all levels throughout the Organization; creating and promoting a positive and supportive work environment
• Attends and participates in organizational, departmental, and committee meetings
• Primary interface with external auditors, including supervising the preparation, coordination, and conduct of the annual and Single Audits for UWGUC, including grant program entities 
• Determines if a Single Audit is required and, if needed, be a primary interface with auditors
• Ensures successful completion of the Organization’s tax filings, including, but not limited to, Form 5500, 990, and property tax filings. This is accomplished by assisting in the preparation of a complete and accurate Form 5500 for the 403b and IRS Form 990s in a timely manner for review by the 3rd party tax preparers who will prepare and file the returns on behalf of UWGUC. In addition, the Controller files the property tax return, and any other returns required by taxing authorities
• Ensures the successful completion of the Organization’s annual regulatory filing requirements
• Assumes responsibility for the finance division within Internal Operations in the absence of the CEO

Knowledge, Skills, and Abilities:

• Must have at least a Bachelor level degree in Accounting
• At least 8-10 years of broad finance experience, preferably in nonprofits or as an auditor of nonprofits
• Grant administration and reporting experience with federal and state awards preferred
• At least eight years of management experience with a proven record of coaching, guiding, and developing employees.
• Knowledge and experience in United Way accounting and reporting guidelines preferred
• Excellent leadership, team building, interpersonal and time management skills
• A highly-organized, high energy, results-oriented leader and must be a self-starter with little supervision required
• An individual with the utmost professional and personal integrity
• Outstanding collaboration skills through effective communication
• Flexibility and ability to work and supervise multiple high-priority projects
• Business acumen with the ability to engage, influence, assess risk, issues, and priorities
• Personal values consistent with United Way mission
• A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential
• Advanced knowledge of accounting, grants, and reporting software, including APIs. 

Core Values:

·        demonstrate integrity by being accountable for actions, keeping commitments, and speaking honestly and truthfully with others

·        demonstrate an enthusiasm for professional development acquiring new skills and knowledge to enhance role.

·        demonstrate a commitment to individual and team-based assignments

·        demonstrate quality assurance by producing accurate and thorough work

·        demonstrate interpersonal skills in dealing with others

·        demonstrate valuing the diversity of others’ opinions and experiences

·        demonstrate sound reasoning and good common sense

·        demonstrate the ability to meet and exceed customer expectations

·        demonstrate active participation in departmental, team, and full-staff meetings

Disclaimer:

·        This job description is intended to convey the essential functions of this position and it is not intended to be an exhaustive list of skills, duties, responsibilities or working conditions associated with the position.

Qualifications

• Bachelor's degree in Accounting or Finance 5+ years experience in the area
• Proficiency with current financial software
• Understanding of US GAAP