Executive Assistant

5 days ago

Westmont, United States Gamma Technologies Full time

Gamma Technologies, LLC (GT) is looking for an Executive Assistant with a solid work ethic, excellent judgment, and a desire to build a long-term career with us.


Position Summary


The Executive Assistant will report to the CEO and support GT’s Executive Leadership Team. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. We are looking for a strategic thinker who thrives in a fast-paced environment. If you enjoy people and love the idea of a multi-faceted job with challenging responsibilities, this could be the right fit for you.


Job Responsibilities

  • Assist the CEO and executive team with their administrative needs in a timely, accurate, and efficient manner. This includes managing the executive team’s calendar, scheduling, and setting up business meetings, arranging travel, and creating itineraries. Make meeting schedules and correspondence.
  • Prepare and review reports, memos, letters, and other documents while taking care to ensure that they are consistent with organizational policies and practices and that there are no inconsistencies or accidental mistakes.
  • Assist the CEO’s office with calendar management, processing invoices, and reconciling travel and expense reports.
  • Act as the Board of Directors’ administrative point of contact with the CEO and executive team. Manage and organize for all travel and conference space needs for Board meetings, as well as secure and prepare the necessary meeting space.
  • Prior to Board meetings, prepare and disseminate the agenda, the material for each Board committee, presentations, and briefings. When the Board meets, make sure accurately and promptly record and prepare official minutes.
  • Coordinate the entirety of all corporate events, both internal and external (finding venues, budgeting, finding vendors, creating schedules, etc.).


Education, Experience, and Skills

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

  • An undergraduate degree is preferred.
  • 5-7+ years of experience servicing C-level executives as an executive assistant and/or office manager.
  • Excellent time management abilities and the capacity to prioritize various requirements
  • Proven capacity for maintaining discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders.
  • Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities, develops solutions and anticipates needs is also required.
  • Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities, develops solutions and anticipates needs is also required.
  • Highly productive team player with the ability to work independently.
  • Excellent verbal and written skills, outstanding computer skills (Outlook, Word, Excel, and PowerPoint).


Other Requirements and Notes:


  • Universal acceptance for everyone, everywhere is at the heart of our company. We promote diversity of thought, culture, and background, which connects the entire Gamma Technologies community. As such, Gamma Technologies is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.


About Gamma Technologies, LLC

GT, a leading multi-physics CAE simulation software provider, develops a suite of integrated solutions that guides and accelerates the engineering transformation of today’s products in the transportation, power generation, and industrial equipment industries.

At GT, we are committed to using technology to make a global impact by helping the industry deliver products for a cleaner, sustainable environment We pride ourselves on our company culture which encourages collaboration between all levels at the company, from entry-level to upper management. Within a team, daily interactions and outside social events allow us to form bonds that result in higher productivity and job satisfaction.

  • Engineering Assistant

    3 weeks ago

    Westmont, Illinois, United States Ryan Companies US Full time

    Requirements and QualificationsBachelor's degree in Construction Engineering/Management or a related field.At least 1+ year of experience in commercial construction, preferably in a design-build environment.Ability to travel as needed to execute projects successfully.Strong analytical and problem-solving skills, with excellent attention to detail.Preferred...

  • Project Coordinator

    1 week ago

    Westmont, Illinois, United States K-Five Construction Company Full time

    Your RoleYou will assist our estimators in preparing final bids and proposal packages, track and communicate bid results to management, and maintain logs of executed contract documents.A successful candidate will possess exceptional keyboard skills, including 10-key accuracy, and be proficient in MS Office apps, such as Outlook, Excel, and Word.

  • Personal Trainer Sales Associate

    1 week ago

    Westmont, Illinois, United States Orangetheory Fitness Downers Grove-Westmont Full time

    Job DescriptionAs a Sales Associate at Orangetheory Fitness Downers Grove-Westmont, you will play a critical role in promoting our fitness programs and services to potential clients. Your primary responsibility will be to exceed sales targets while providing exceptional customer service to our members and guests.Responsibilities:Develop and execute sales...

  • Revenue Cycle Application Developer

    2 weeks ago

    Westmont, Illinois, United States Annuity Health Full time

    Job DescriptionAnnuity Health is seeking an experienced .NET Programmer to join our team in a fast-paced Revenue Cycle environment. As a key member of our team, you will be responsible for designing, developing, and supporting major and minor applications and components that support our Revenue Cycle operations. This includes developing web-based and...

  • Corporate Governance Paralegal Specialist

    2 weeks ago

    Westmont, Illinois, United States US Foods, Inc. Full time

    **About the Role:**We are seeking a skilled Corporate Governance Paralegal to join our team at US Foods, Inc.This role involves handling various corporate governance responsibilities, including preparing meeting materials, drafting corporate resolutions, and managing SEC filings.The ideal candidate will be organized, detail-oriented, and have extensive...

  • Construction Engineering Specialist

    2 weeks ago

    Westmont, Illinois, United States Ryan Companies US Full time

    About the RoleRyan Companies US, Inc. has an exciting opportunity for a Project Engineer to join our National Mission Critical team.This role involves supporting project managers and superintendents with various tasks, including budgeting, scheduling, cost accounting, and contract management.You will be responsible for developing a working understanding of...

  • Administrative Support Specialist

    1 week ago

    Westmont, Illinois, United States K-Five Construction Company Full time

    About the RoleWe are seeking an experienced Office Administrator to join our team in Chicagoland. As a key member of our team, you will provide administrative and technical support to our Estimators and Project Managers from preconstruction through final completion.ResponsibilitiesOrder contract documents, update bid calendars, and break down documents into...

  • Senior Sales and Business Development Manager

    4 weeks ago

    Westmont, Illinois, United States Westmont Hospitality Group Full time

    Job Summary">We are seeking a highly motivated and results-driven Senior Sales and Business Development Manager to join our team at Westmont Hospitality Group.About the Role">The Senior Sales and Business Development Manager will be responsible for developing and implementing sales strategies to maximize revenue and drive business growth. This includes...

  • .NET Programmer

    3 months ago

    Westmont, United States Annuity Health Full time

    The .NET Programmer will work in a fast-paced Revenue Cycle environment performing all phases of application systems analysis and design. Prepares detailed specifications from which programs will be written. Designs, codes, tests, and debugs complex programs. Maintains and documents programs. Analyzes and revises system logic. Duties/Responsibilities ...

  • Office Administrator

    5 days ago

    Westmont, United States K-Five Construction Corporation Full time

    Why K-Five Construction Corporation?4th Generation Family Owned and OperatedOne of the Largest Asphalt and Concrete paving companies in the MidwestEstablished reputation of high-quality materials and craftmanshipCollaborative Work EnvironmentSafety centered work cultureK-Five Construction has an enduring commitment to innovation, quality, and sustainability,...

  • Office Administrator

    1 month ago

    Westmont, United States K-Five Construction Corporation Full time

    Why K-Five Construction Corporation?4th Generation Family Owned and OperatedOne of the Largest Asphalt and Concrete paving companies in the MidwestEstablished reputation of high-quality materials and craftmanshipCollaborative Work EnvironmentSafety centered work cultureK-Five Construction has an enduring commitment to innovation, quality, and sustainability,...

  • Manager, Advanced Manufacturing Engineer

    4 days ago

    Westmont, United States Dover Corporation Full time

    Manager, Advanced Manufacturing Engineer - Machining at Dover Corporation summary: The Manager of Advanced Manufacturing Engineering at Dover is responsible for optimizing machining processes and leading initiatives to improve productivity and equipment performance. This role involves collaborating with operational companies, managing equipment...

  • Fitness Coach

    6 months ago

    Westmont, United States Iron Flag Fitness Full time

    NOW HIRING - FULL TIME AND PART TIME COACHES & PERSONAL TRAINERS. 💪🏼💪🏼💪🏼CALLING ALL PURPOSE DRIVEN FITNESS TRAINERS/COACHES WHO ARE LOOKING TO MAKE AN IMPACT, GAIN RECOGNITION AND BE A PILLAR OF A THRIVING COMMUNITY.At Iron Flag Fitness our values are Community (inclusivity), Purpose (education), Hard Work (accountability), Empowerment and...

  • Manager, Advanced Manufacturing Engineer

    4 weeks ago

    Westmont, United States Dover Corporation Full time

    Manager, Advanced Manufacturing Engineer - Machining at Dover Corporation summary: The Manager, Advanced Manufacturing Engineer - Machining at Dover is responsible for optimizing machining processes and ensuring the effective use of manufacturing equipment. This role involves spearheading initiatives to improve operational efficiency, leading equipment...

  • Manager, Advanced Manufacturing Engineer

    4 weeks ago

    Westmont, IL, United States Dover Corporation Full time

    Manager, Advanced Manufacturing Engineer - Machining at Dover Corporation summary: The Manager, Advanced Manufacturing Engineer - Machining at Dover is responsible for optimizing machining processes and ensuring the effective use of manufacturing equipment. This role involves spearheading initiatives to improve operational efficiency, leading equipment...