Receptionist/Office Manager

3 days ago

Campbell, United States Hickok Waterman Tax Full time

Company Description

HickokWaterman Tax is always seeking hard-working professionals with a variety of experiences. Our firm demands independence, integrity, objectivity, competence, and due care from all its personnel. HickokWaterman is also structured to provide leadership in achieving high quality professional performance while maintaining the concept of individual responsibility. Policies and procedures have been established providing assurance that professional engagements are properly planned and executed. Decisions are based on the substance of issues, not on form.

Our policies and procedures designate subject matter experts to consult on significant ethical, technical and industry questions. The policies and procedures are designed to assure that clients receive the best professional service as we continually keep in mind the public’s interest. We expect our team to identify and resolve all important engagement issues.


Job Responsibilities

·        Answer phones and greet visitors

·        Schedule appointments and maintain staff calendars

·        Coordinate staff and companywide meetings

·        Collate and distribute mail

·        Prepare memos, emails, invoices, reports and correspondences

·        Write and edit documents i.e., letters, reports and instructional documents

·        Create and maintain electronic and physical filing systems

·        Plan, schedule and take meeting minutes 

·        Assist in the preparation of regularly scheduled reports

·        Update and maintain office policies and procedures

·        Order office supplies

·        Update and maintain company directory

·        Act as the point of contact for internal and external clients


Qualifications

·        Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

·        Knowledge of office management systems and procedures

·        Working knowledge of office equipment i.e. printers and fax machines

·        Proficient in Microsoft Office

·        Excellent time management skills and the ability to prioritize work

·        Attention to detail and problem solving skills

·        Excellent written and verbal communication skills

·        Strong organizational skills with the ability to multi-task


What We Offer

  • Competitive PTO policy
  • Flexible hours including partial remote work
  • 401(k) with match
  • Generous Health, dental and vision benefits

 

Compensation is base salary based on experience


HickokWaterman is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law.

 

 

 

 

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