Executive Assistant

4 weeks ago


Edison, United States Synergy Interactive Full time

Executive Assistant


This is a strategic role that will have a strong focus on the goals of the team to prioritize and maximize efficiency. This person will be professional, approachable, and a go-to person who is a positive reflection of our brand. He/She/They will also interact with other members of the Executive Leadership Team and their staff.


Responsibilities

  • This position requires the individual to exercise judgment and initiative, practice a high degree of flexibility, operate effectively in a fast-moving environment and multi-task to get the job done
  • Calendar management for internal and external meetings, using insight, decision-making, and prioritization skills with regards to managing action items
  • Prepare and manage confidential material. Being privy to such critical information there is a need to maintain good practice with integrity and subtlety
  • Planning/project management skills to coordinate employee/client events
  • Manage and reconcile expense reports and purchase requisition submissions
  • Provide back-up support for additional members of the administrative team
  • Interact appropriately and skillfully with senior executives within and outside the company, as well as customers, vendors and visitors
  • Resolve time critical issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills
  • Anticipate the needs of the executive’s team


Basic Qualifications

  • Minimum of 5 years of executive administrative experience
  • Outstanding planning and organizational skills
  • Attention to detail
  • Ability to prioritize, adhere to critical timelines and multi-task
  • Strong Technical skills: proficient in MS Office including Excel, PowerPoint and Outlook
  • Excellent communication skills: ability to prioritize, take direction, and work independently on projects.
  • Ability to learn new technology, processes, and change directions quickly
  • Effective in a constantly evolving environment
  • Desire and ability to positively influence the culture of the department and the company.
  • Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about.
  • Ability to create and maintain effective relationships
  • Professionalism, attention to detail, and integrity
  • Extremely organized with exceptional follow through


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