Vendor Management Analyst

3 weeks ago

Winchester, United States Tential Solutions Full time

Vendor Management Analyst


Our client, a Fortune 100 Credit Union, is looking for a Vendor Management Analyst to join their team in Winchester, VA. This is a hybrid role 2 days onsite/ week & other 3 days are remote. The ideal candidate will have experience in Vendor Management (think Staffing Vendors) and supporting contingent workforce programs.


Overview


The Vendor Management Analyst will be part of building out and maintain a vendor data repository for the HR Department in SharePoint. Assist with issue escalations and monitor vendor performance to ensure compliance with contracts and service level agreements. Identify opportunities to consolidate services for cost savings. Serve as subject matter expert for business functions, systems, policies and/or procedures. Responsible for lower impact/value contracts and determined by business unit standards.


Responsibilities

  • Ensure HR vendor data is captured, consolidated and accurate to enable vendor relationship management improvement through data analysis, cross-functional collaboration, and project support
  • Support implementation, enforcement and continuous improvement of Vendor Management data and reporting, including tracking alignment with policies, procedures and guidelines
  • Review documents to capture and log relative information, such as contract effective dates, payment terms, SLAs and other key data
  • Collaborate with HR Finance to evaluate and interpret invoices; assist in preparing vendor documents and reports
  • Collaborate with Procurement & Vendor Management, Information Security and Enterprise Risk Management to ensure consistent, accurate data HR vendor data across enterprise platforms
  • Support a centralized intake process for all HR contract and vendor-related activities
  • Collaborate with HR Risk and Finance, as well as HR divisions to ensure periodic vendor performance assessments are completed, documented, and recommendations implemented if necessary
  • Support HR Vendor Management Leaders and divisions SMEs to develop scorecards and evaluate vendor performance and adherence using preestablished metrics and SLAs, including surveys, scorecards, etc.
  • Assist higher level staff by gathering applicable documentation for review as required for Enterprise and Department level vendor oversight
  • Analyze vendor utilization, goods and services provided and provide recommendations to higher level staff and/or leadership for contract modifications; provide recommendations for potential new vendor relationships based on analysis
  • Develop and implement procedural documents and job aids for internal use
  • Maintain knowledge of applicable federal and state laws, rules, regulations, and our clients policies and procedures
  • Tracking actual vendor spend to contract; collaborate with division leads to advise on spend
  • Perform other duties as assigned


Qualifications

  • Candidates must be local to Winchester, VA and be able to commute onsite 2 days/week & work remote for 3 days/week.
  • Candidates are required to be legally authorized to work in the United States without a sponsoring employer indefinitely. At this time we can only accept the following: US Citizens, GC EAD, GC Holders, TN Visas.
  • 3-5 years of experience with/ exposure to vendor management, contract management, risk management, audit and/or compliance.
  • Significant experience with SharePoint and Excel.
  • Familiarity with applicable federal and state laws, rules and regulations
  • Familiarity with Human Resources industry trends, products and services
  • Exposure to working with all levels of staff, management, stakeholders, vendors
  • Exposure to managing multiple priorities independently and/or in a team environment to achieve goals
  • Exposure to collaborating across organizational boundaries and building partnerships across various functions
  • Exposure to evaluating and examining policies, procedures, business documents, IT Security, and regulatory compliance controls
  • Ability to work independently and in a team environment
  • Familiarity with operating systems: P2P, SharePoint, Outlook, Power BI/Tableau
  • Basic skill exercising initiative and using good judgement to make sound decisions
  • Basic research, analytical, and problem solving skills
  • Basic skill maintaining accuracy with attention to detail and meeting deadlines
  • Basic skill communicating with all levels within an organization
  • Basic organizational, planning and time management skills
  • Basic skill following, interpreting and applying relevant data/instructions to guidelines, procedures, practices and regulations
  • Basic skill interacting tactfully and effectively in difficult situations
  • Basic skill building relationships through rapport, trust, diplomacy and tact
  • Desired - Bachelor's degree in Business Administration, or related field

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