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Executive Administrative Assistant
1 month ago
Position Overview: The Executive Administrator will provide high-level administrative support to Dr. Gary Morsch, a visionary leader with a dynamic schedule. This role requires not only managing daily logistics but also independently handling long-term projects, especially during Dr. Morsch’s frequent international travel. The ideal candidate will be resourceful, highly organized, and able to manage expectations, even when communication is limited. This is strictly a professional role, and personal tasks are not part of the responsibilities.
Key Areas of Responsibility:
- Project Management: Independently manage and execute large projects during Dr. Morsch’s absence from the office. Dr. Morsch travels internationally often and sometimes for several weeks at a time. Before departing, Dr. Morsch will provide an extensive list of tasks and/or projects to be completed or well-advanced by the time he returns. Expect to balance multiple priorities while working with minimal direct communication during these periods.
- Expectation Management: Understand that Dr. Morsch operates with high expectations for project completion. While he may not be in daily contact, his return from travel will include a detailed review of progress, and the ideal candidate should be prepared for this level of accountability.
- Calendar and Travel Management: Oversee Dr. Morsch’s evolving calendar and complex travel logistics, including multi-leg international trips and coordination with multi responsibilities within organizations, including board oversight and memberships.
- Technical and Operational Support: Assist with troubleshooting everyday technology issues and managing logistical challenges, including replacing lost equipment during international travel, change of travel plans including airfare and hotel accommodations.
- Communication Management: Respond to emails, calls, and messages on behalf of Dr. Morsch, often with minimal supervision, while keeping him updated on critical issues as needed.
- Resourcefulness: Handle unexpected requests and logistical challenges with a creative, problem-solving approach, especially during periods when Dr. Morsch is unreachable due to travel.
- Professional Boundaries: Maintain a strong sense of professionalism, managing work-life boundaries while remaining flexible in emergencies, particularly during international assignments.
Nonprofit and Project Coordination: The Executive Administrator will play a crucial role in supporting Dr. Morsch’s involvement with the nonprofit organizations he has founded, particularly Global Care Force, Docs Who Care, Nurses Who Care, and Volunteers With Heart. This includes coordinating his schedule and projects across all organizations, managing communication with key contacts at each foundation, and ensuring seamless execution of ongoing initiatives.
Entity Specific Duties and Responsibilities Include (but not limited to):
- Global Care Force: Serve as the liaison for leadership teams and volunteers involved in global humanitarian missions, especially during crisis response efforts. Responsibilities include managing complex travel arrangements for Dr. Morsch, ensuring his availability for key meetings, and facilitating the logistics of his global initiatives. Act as the primary contact for coordinating with GCF subsidiaries, such as Krucial Rapid Response and Nurses Who Care.
- Docs Who Care: Coordinate meeting schedules, organize DWC events, and manage communication with Regional Managers regarding ER shift requirements. May attend meetings on behalf of Dr. Morsch when necessary. Collaborate with the Credentialing Department to ensure state licensures, Continuing Medical Education requirements, and hospital credentialing remain up to date.
- Volunteers With Heart: Oversee activities through this organization that fall outside the mission and scope of Global Care Force or Nurses Who Care. These projects include coordinating vision trips for nonprofit organizations, managing book publishing projects, and supporting other volunteer relief efforts. The administrator will also support Dr. Morsch’s other professional projects, such as revisiting Dr. Morsch’s previous manuscripts and coordinating with publishers.
Qualifications:
- 5+ years of experience in an Executive Administrative Assistant or similar role, preferably supporting high-profile or visionary leaders.
- Strong organizational skills and ability to manage multiple priorities in a fast-paced environment, including independent project management.
- Ability to handle high expectations and work under pressure, particularly during periods of limited communication.
- Proven resourcefulness and creativity in solving problems and handling unexpected challenges.
- Technical proficiency in Microsoft Office, Office 365, Adobe Acrobat or other similar technology platforms and use of a Planner platform to ensure ongoing communication.
- Excellent written and verbal communication skills.
- Familiarity with leadership dynamics and executive communication styles.
Global Care Force is proud to be an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
