Executive Assistant to C-suite

3 weeks ago

Chicago, United States LaSalle Network Full time

LaSalle Network has partnered with our client, a logistics technology company headquartered in Chicago, in seeking a highly organized and proactive Executive Assistant to C-suite. You'll support a dynamic team of C-Level Executives across the country. The ideal candidate will act as the right-hand person to our leadership team, ensuring smooth operations and efficient communication within the organization. Our client is a growing, technology driven, late-stage start-up with a focus on innovation and a culture of transparency and collaboration.

Executive Assistant to C-suite Responsibilities:

  • Manage complex calendars for the C-Level Executives, prioritizing and scheduling appointments, meetings and conferences
  • Coordinate and prioritize conflicting commitments, ensuring optimal use of executives' time and maintaining flexibility for last-minute changes
  • Arrange domestic and international travel, including flights, hotels, ground transportation and visas as required
  • Create detailed travel itineraries and agendas, providing executives with all necessary information for seamless travel experiences
  • Act as the primary point of contact for the executive office, screening and directing incoming calls, emails and correspondence with professionalism and discretion
  • Manage office supplies inventory, procurement and vendor relationships to ensure smooth office operations
  • Process expense reports accurately and in a timely manner, reconciling receipts and tracking expenses
  • Maintain detailed records of expenditures and budgets for executive review and approval
  • Attend and participate in meetings, capturing comprehensive meeting minutes, action items and follow-up tasks
  • Organize and maintain digital and physical files, document, and records, ensuring easy accessibility and confidentiality
  • Anticipate the needs of the leadership team and proactively address operational and administrative challenges
  • Collaborate with other departments and executive assistants to facilitate cross-functional initiatives and projects, promoting synergy and alignment across the organization


Executive Assistant to C-suite Requirements:

  • Bachelor's degree in Business Administration, Communications or a related field strongly preferred
  • 5+ years of proven experience as an Executive Assistant supporting C-Level executives in a fast-paced corporate environment
  • Exceptional organizational skills with the ability to prioritize tasks and meet deadlines effectively
  • Excellent written and verbal communication skills, with a keen eye for detail and accuracy
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
  • Discretion and confidentiality in handling sensitive information and executive communications
  • Strong interpersonal skills with the ability to build relationships and collaborate effectively across all levels of the organization


If you are an experienced, independent, self-motivated Executive Assistant, looking for growth and challenge, please apply today

Thank you,

Katie Binswanger
Associate Principal
LaSalle Network

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.

LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.

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