Document Specialist

4 weeks ago


Phoenix, United States TBG | The Bachrach Group Full time

We are actively seeking Word Processing professionals to support time-sensitive project requests across various shifts and locations. Successful candidates will demonstrate a commitment to producing high-quality work and ensuring customer satisfaction. Familiarity with legal word/document processing using diverse legal software, tools, and the Microsoft Office suite is advantageous.


  • Job Title: Legal Document Specialist
  • Location: Phoenix, AZ
  • Salary: $19-$21/hour


Available Shifts:


1st Shift Opportunities:

  • Tuesday-Saturday 7:00am-3:00pm


2nd Shift Opportunities(Hybrid Schedule 3 days on site):

  • Monday-Friday, 2:00pm-10:00pm


2nd Shift Opportunities(On Site)

  • Sunday - Thursday, 12:00pm - 8:30pm
  • Tuesday - Saturday, 10:00am-6:00pm


Responsibilities:


  • Generate, edit, and format legal documents according to firm specifications using various software applications
  • Convert, clean, and format documents to/from different file formats
  • Produce charts, graphs, tables, and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry using various software applications
  • Transcribe analog or digital dictation files
  • Restore/recover corrupted document files as necessary
  • Provide telephone help desk support to troubleshoot application queries
  • Complete all assigned jobs accurately and promptly by the deadline
  • Handle sensitive and/or confidential documents and information
  • Adhere to established policies and procedures
  • Flexibility to work overtime as required
  • Ability to work through complex legal document markups and instructions accurately and efficiently
  • Capacity to prioritize various requests and deadlines simultaneously
  • Professional and respectful interaction with clients and team members
  • Minimum typing speed of 60 wpm with 95% accuracy


Qualifications and Requirements:


  • High school diploma or equivalent required; bachelor's degree with 3+ years of experience in legal word processing or document production environment preferred
  • Advanced knowledge of MS Office programs, including Word, Outlook, Excel, and PowerPoint
  • Experience in legal word processing tasks, such as creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, troubleshooting problem documents (including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields)
  • Transcription experience is a plus
  • Knowledge of legal terminology and legal citations preferred


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