Senior Administrative Assistant

5 days ago


Cambridge, United States The Hollister Group Full time

Senior Administrative Assistant


Our client, an elite university located in Cambridge, is seeking a Senior Administrative Assistant for a full-time, permanent position. The individual in this role will support a faculty member who needs complex administrative support, and should have administrative experience, preferably in higher education. This individual must be poised, detail-oriented, and extremely efficient when handling multiple tasks in a fast-paced environment.


Prior to starting, candidates will need to pass a background check.


If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration


Compensation: $58-60K

Hours: M-F, 8:30am-5:00pm (100% onsite)


Responsibilities:

  • Perform complex calendar and schedule management
  • Coordinate required arrangements for meetings including booking space, organizing tech and media, providing refreshments/catering, and confirming details
  • Attend high-level meetings to edit and help draft minutes, correspondence, and reports
  • Plan and execute events as needed
  • Manage office operations including supplies and equipment maintenance, mail distribution, and office communication
  • Maintain and accurately update electronic database and website as needed
  • Monitor invoices and expenses and process requests for payment and reimbursement
  • Process payments, travel vouchers and any other purchases as needed
  • Collaborate with other office and department staff to ensure timely and appropriate resolution for of all office support requests


Qualifications:

  • Bachelor's degree required
  • 5+ years of professional administrative experience required; experience in higher education preferred
  • Strong analytical and problem-solving skills
  • Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Strong work ethic, personal integrity, and self-motivation
  • Professional verbal and written communication skills
  • Comfort communicating and interacting regularly with university officials, external organizations, and the public on a variety of matters
  • A strong passion for higher education and a commitment to serving a diverse student population



Our Commitment to Diversity, Equity & Inclusion


The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.



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