Senior Administrative Assistant
5 days ago
Senior Administrative Assistant
Our client, an elite university located in Cambridge, is seeking a Senior Administrative Assistant for a full-time, permanent position. The individual in this role will support a faculty member who needs complex administrative support, and should have administrative experience, preferably in higher education. This individual must be poised, detail-oriented, and extremely efficient when handling multiple tasks in a fast-paced environment.
Prior to starting, candidates will need to pass a background check.
If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration
Compensation: $58-60K
Hours: M-F, 8:30am-5:00pm (100% onsite)
Responsibilities:
- Perform complex calendar and schedule management
- Coordinate required arrangements for meetings including booking space, organizing tech and media, providing refreshments/catering, and confirming details
- Attend high-level meetings to edit and help draft minutes, correspondence, and reports
- Plan and execute events as needed
- Manage office operations including supplies and equipment maintenance, mail distribution, and office communication
- Maintain and accurately update electronic database and website as needed
- Monitor invoices and expenses and process requests for payment and reimbursement
- Process payments, travel vouchers and any other purchases as needed
- Collaborate with other office and department staff to ensure timely and appropriate resolution for of all office support requests
Qualifications:
- Bachelor's degree required
- 5+ years of professional administrative experience required; experience in higher education preferred
- Strong analytical and problem-solving skills
- Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong work ethic, personal integrity, and self-motivation
- Professional verbal and written communication skills
- Comfort communicating and interacting regularly with university officials, external organizations, and the public on a variety of matters
- A strong passion for higher education and a commitment to serving a diverse student population
Our Commitment to Diversity, Equity & Inclusion
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
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