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Document Control Coordinator

4 months ago

Lake Mary, United States The Green Recruitment Company Full time

The Document Control Coordinator will compile, maintain, and control records and related files, ensuring smooth information exchange between Mitsubishi Power and clients/vendors. This role supports the Quality Control (QC) department with document control activities and general administrative tasks.

Essential Duties & Responsibilities:

  • Assist QC teams with document control for QC, customers, and vendors.
  • Generate and distribute Document Transmittals and inspection notices for client review/approval.
  • Monitor document flow and inspection notices, addressing issues promptly.
  • Organize document filing and retrieval per QC procedures.
  • Generate scheduled and ad-hoc reports.
  • Track and manage third-party inspection invoices, purchase orders, and budgets.
  • Track quality department man-hours.
  • Assist in creating Calibration Certificate Document Packages and revising HRSG quality record packages.
  • Support users with document management software and PDF conversions.
  • Inform supervisor/management of project document submission status.
  • Coordinate the transfer of QC technical documents.
  • Monitor comments management and document control activities for QC and vendors.
  • Ensure timely submission and processing of documentation per project schedules.
  • Track and issue inspection notifications according to schedules.
  • Ensure timely acknowledgment of document transmittals.
  • Properly file all project correspondence.

Other Duties & Responsibilities:

  • Apply industry best practices to improve Mitsubishi Power’s Records Management Program.
  • Collaborate proactively to achieve departmental and company goals.
  • Comply with all safety policies and procedures.
  • Protect confidential information.
  • Perform additional duties as required.