Administrative Specialist

3 weeks ago

Irving, United States Javelin Energy Partners, a Crescent Energy Company Full time

Company Overview


Javelin Energy Partners is an independent energy company primarily engaged in the exploration, development, and production of oil, natural gas, and natural gas liquids in the Eagle Ford and Barnett shale in Texas and the Uinta basin in Utah. Javelin also continues to evaluate acquisition opportunities across the lower 48 states. For more information about Javelin, please visit www.JavelinEP.com.


Javelin is an operating subsidiary of Crescent Energy (“Crescent”). Crescent is a diversified, well‐capitalized U.S. independent energy company with a portfolio of assets in key proven basins across the lower 48 states. For more information about Crescent, please www.CrescentEnergyCo.com.


Position Summary

We are seeking an administrative specialist/receptionist to greet our customers and perform various clerical tasks. This person is typically the first point of contact for our business; the ideal candidate will have a friendly demeanor, strong organizational skills, and an eagerness to assist customers. We'd love to meet you if you would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules.


This vital role will primarily serve as the first point of contact for guests visiting our office from 8:00 a.m. to 5 p.m., Monday through Friday. Key responsibilities for this person include greeting guests when they arrive on-site, explaining how to navigate our office, answering and transferring phone calls, and managing our incoming and outgoing mail. This position is full-time, in-office, and will report to the Office Manager based in our main Irving, TX office.


Essential Duties and Responsibilities

  • Serve visitors by greeting, welcoming, and directing them appropriately
  • Notify relevant employees when visitors arrive
  • Keep an eye on security and telecommunications systems
  • Answer visitors’ questions, calls, and emails, and provide them with the relevant information
  • Maintain visitor, employee, and department directories and logs
  • Follow security procedures, such as monitoring the logbook and issuing visitor badges
  • Organize the reception area while complying with office procedures, rules, and regulations
  • Sign for deliveries and ensure all mail and packages are distributed accordingly
  • Assist in the coordination of company events, safety meetings, and employee townhalls
  • Manage office supplies and materials such as stationery, equipment, and furniture
  • Coordinate all office and maintenance services as needed for the office building
  • Service all internal information requests from employees and co-workers via TEAMS, phone, email, and general correspondence
  • Manage meeting room availability through Outlook and for various corporate groups
  • Coordinate projects that require printing, photocopying, and distributing
  • Keep kitchens, break rooms, and copy rooms fully stocked
  • Support the office manager and executive assistants


Qualifications

Education, Experience, Licensure

  • High school diploma or GED
  • Associate or bachelor’s degree in communications or business
  • Experience in a similar role
  • Fast and eager learner


Core Competencies – Knowledge, Skills, Abilities

  • Excellent communication and organizational skills
  • High level of professionalism and courtesy
  • Proficient in all Microsoft Office products: Teams, Word, Excel, Outlook etc.
  • Works well with others and is adept at prioritizing, scheduling, and multitasking
  • Ability to handle office equipment: office security technology, IT hardware, postal machines, and large-scale printers
  • Highly resourceful and customer-focused
  • Fast and eager learner


The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

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