Legal Administration Assistant

3 weeks ago


McLean, United States Technology Ventures Full time

Must Haves: A minimum of 4+ years of Executive Administration experience with some in legal administration. Must be proficient with MS Office Suite, specifically PowerPoint and Excel. Must have scheduling experience, ideally using MS Outlook and/or Teams, iManage is a plus or other document management tool. Must have demonstrated experience supporting executives/partners. Must have exceptional communication skills, a high level of energy and exceptional attention to detail. Real estate or financial experience would be a plus.

Will support a Sr. Executive/Partner level individual within the Legal Group.

• Handle calendars, contact lists and meeting arrangements

• Prepares and proofreads documents and presentations (all Microsoft Office products)

• Process expense reports

• Prepares binders and assisting with special projects

• Builds work-spaces in iManage or other Legal document management system

• Books travel arrangements

• Prints, scans and file documents (paper and electronic)

• Close files

• Advanced in Microsoft Office applications and is seen as a subject matter resource

• Uses technology to create process efficiencies.

• Proactively learns new technology to support the needs of their department

• Compiles and presents data in a way that is easy for the end user to understand

• Takes content received from others and builds PowerPoint presentations

• Considers the full scope of a project and suggests process improvement/ways to streamline

• Prioritizes workload to meet deadlines for multiple projects

• Keeps team updated on status of projects

• Prioritizes multiple tasks effectively and efficiently

• Coordinates with business areas to provide timely and accurate information for meetings

• Effectively conveys messages to a variety of audiences, in both verbal and written formats

• Creates first drafts of email communications or letters to be sent on behalf of an individual in their department

• Independently develops viable solutions to problems as they arise

• Applies analytical skills to inform key business decisions

• Understands and interprets sophisticated information related to both relationships and technical office responsibilities


Qualifications:

• 5 years or more of Executive/legal administrative experience

• Advanced level experience using Microsoft Office Applications – Word, PowerPoint, Outlook and Excel

• Values teamwork and a collaborative environment



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