Assistant Project Manager

2 weeks ago

New York, United States SD Builders and Construction LLC Full time

The ideal candidate will be responsible for all project direction, planning, completion, and financial outcome. In order to succeed in this position, the candidate must be organized and have excellent time management skills. 

 

PRIMARY DUTIES:

 

-         Financial issues and reporting processes.

• Prepare General Requirements ACR

• Track General Requirement Expenses

• Ensure all GR items are correctly contracted prior to providing service to the site.

• Ensure all ticket and field request items are properly documented, logged and communicated to the PM.

-         Project accounting

• Assist Collection of subcontractor progress billings to ensure all billings have been received by monthly deadline. Review progress payment with the Project Executive.

• Assistance in auditing all of the necessary documentation to get the subcontract file complete and subcontractors paid (to include licensing, insurance, W-9’s, lien releases, certified payrolls, supplier releases, etc.)

• Assistance to Project Managers to get the General Conditions invoices approved and submitted for processing of payments

-         Schedule Management

• Update Master contract schedule monthly, with all delays and extensions captured

• Work with Px and Site team to update SD internal Builder schedule monthly, with opportunities to gain time identified

• Review, with the Px, the build schedule, 2/3 WLAs, Long Leadtime tracker, Procurement schedule, ROJ and submittal tracker are correctly linked and tied out.

- Change and Issue Management

• Assist in updating issue log is updated weekly, correctly prioritized and assigned

• Review all design changes, ensure all unknowns or uncertain items are address with the design team and/or subcontractors.

• Draft and Issue all delay and default notice 

• Notify Px and Log all back charges. Draft and Issue Back charge notices.

- Closeouts

• Punchlists –assemble (or assist with) , distribution and tracking of punch list items as needed

• With PM Assembly and production of Operation and Maintenance Manuals, Warranties and other Project Closeout documentation as required

• Quality Control / Warranty Representative – responsible for customer service and dispatching of subcontractors, claims resolution and follow up on warranty related items.

• Document Control of archived projects, including plans, specs and project files

- - Documentation

• Maintain RFI Logs and Submittal Logs; Draft RFI and Review Submittals.

• Accident reports and OSHA reporting

• Collect and monitor project turnover documentation (Certificates of Substantial Completion, Certificates of Occupancy, Maintenance Bonds and Requirements)

• Collect and monitor subcontractor’s insurance coverage, assisting and preparation for annual auditing

• Document Control of projects, including plans, specs and project files

• Ensure all ALL permits are updated and maintained onsite.

-  

• Participate with the  weekly internal project reviews (control meeting) with the project team to include the following major activities:

• Project schedule/3WLA, safety Issues

• Submittals needed this week

• Material to released that week.

• Quality of work concerns

 

• Assist PM with the Preparation of the monthly report

• Full time on site of assigned project.

-         Procurement.

• Review scopes of work, ensure all details and site-specific items are captured.

• As required, participate in pre award and kick-off meetings.

• As required, draft letters of recommendations

• Assist with finishes take-offs.

• Assist with GR vendor selection.

• Assist procurement direct with generation of procurement schedule

 

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