Electronic Billing Specialist

4 weeks ago

Louisville, United States Stites & Harbison, PLLC Full time

Stites & Harbison, PLLC, a full-service law firm would like to add a highly qualified Electronic Billing Specialist to our Client Billing team in Louisville, Kentucky. The successful candidate will be responsible for the handling of the firm’s ebilling operations. This position works closely with other Accounting & Finance staff, especially with Billing Coordinators, the Billing & Collections Manager and Accounting Managers nationally. This is a non-exempt, full-time position with excellent benefits.


Responsibilities:

  • Assist the Electronic Billing Supervisor in the set-up and implementation of new ebilling, including obtaining all necessary timekeeper billing rates and ensure client references have been established. Handling of the ebilling implementation will require coordination with the client, ebilling vendor (if necessary), the Principal Billing Partner or other attorneys
  • Review of any client Outside Counsel Guidelines to establish and set up new clients in eBilling Hub and the firm’s financial accounting system
  • Monitor eBilling Hub and all ebilling vendor sites in order to conduct continual and thorough account audits to resolve all invoice rejections or inability to upload invoices, in a timely manner. This requires close coordination with the Billing Coordinator and keeping the Electronic Billing Manager
  • Actively participate in and assist the Electronic Billing Supervisor in meetings and training sessions with Accounting & Finance staff on all aspects of ebilling
  • Provide feedback and recommendations to Accounting & Finance management on process improvements, and reviews of ebilling policy and procedures. Also, research and respond to client, attorney or staff inquiries


Required skills and qualifications:

  • High School Diploma (or equivalent); Associates Degree or Bachelor’s Degree in finance or accounting preferred
  • 3+ years of law firm billing experience, including eBilling
  • Prior Elite Enterprise or 3E experience preferred


Stites & Harbison, PLLC ranks in the Top 20 “Best Places to Work in Kentucky” for 2024 in the medium company category. The firm has made the list 18 times — 10 of those in the Top 10.


We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status, or other status protected by law. Stites & Harbison is an equal opportunity employer offering a competitive salary and benefits package.


Please apply by submitting a cover letter and resume to Derek Halliburton (dhalliburton@stites.com).


Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

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