Recruitment Coordinator

5 days ago

Chicago, United States The Larko Group Full time

Join our team The Larko Group, a proud women-owned leader in staffing and recruiting, brings over 30 years of industry excellence and success. We’re seeking a conscientious, and service-oriented Recruiting Coordinator to assist the Director of Recruiting and Principal Consultant.

The ideal candidate is detail-oriented, positive, and with exceptional communication skills. You must excel at multitasking, meeting deadlines, and working both independently and collaboratively in a hybrid environment. This is a fantastic opportunity to be at the center of our thriving business and contribute to our team-oriented culture and values.


Responsibilities

  • Communicate with clients and candidates in a professional, polished, and expeditious manner – this includes via email, phone, and at times, face-to-face
  • Maintain send-out sheet in SharePoint, which tracks the search progress and production stats for each consultant

Candidate support:

  • Distribute registrations (candidate applications via LinkedIn and the website)
  • Schedule interviews with an internal consultant as requested
  • Input consultant feedback and notes post-internal interview in CRM including status changes, uploading relevant attachments, and inputting codes (i.e. industry, location, office preferences, positions, etc.)
  • Proofread and reformat candidate resumes into the appropriate template and submit to consultants for approval
  • Reach out to candidates to coordinate external interviews
  • Send interview confirmations to candidates
  • Debrief with candidates’ post-external interview as requested
  • Proofread and send thank you notes appropriately
  • Maintain the pending/status sheet for consultants
  • Conduct reference checks and upload forms into CRM/send to the appropriate
  • Track referral bonuses
  • Assist with pre-screening candidates as requested

Client support:

  • Sit in on client calls, particularly job order intakes; take notes and disseminate them to the team
  • Create a job order in CRM and upload any pertinent notes, contact information, billing information, and attachments
  • Add job order to Direct Hire Job Order spreadsheet
  • Send daily job order priority emails on behalf of consultants to the team
  • Create fee letters and send them via DocuSign; upload executed contracts to CRM and SharePoint

Office support:

  • Answer mainline calls
  • Perform initial IT troubleshooting, escalating as needed
  • Order and pick up food for lunches
  • Recreate all important office documents via SharePoint
  • Additional duties as requested


Required Experience

  • High attention to detail and accuracy in written and verbal communications
  • Positive attitude and service mentality
  • A strong team player
  • Ability to multi-task, prioritize, and adhere to deadlines
  • A self-starter who can work productively, independently, and collaboratively in a hybrid work environment
  • 2+ years of experience in an administrative coordinator role
  • Experience in a fast-paced, client-driven professional services environment
  • Staffing experience is a plus
  • Proficient in Microsoft Word and Outlook, basic Excel
  • Experience with CRM platforms is a strong plus
  • Bachelor’s degree preferred


The Larko Group is an equal opportunity employer and does not discriminate based on race, religion, gender, orientation, and disability. We offer a competitive compensation package, performance bonuses, and benefits.

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