Administrative Assistant

4 weeks ago


Austin, United States IFG - International Financial Group Full time

Job Description:

Position Title: Administrative Assistant

Duration: 18 months

Type: Contract on w2

The role is part-time (24 hours/week), but there is a possibility of increasing to full-time (40 hours/week) as the workload grows. However, this change is not guaranteed

Location: Austin, Tx (Tuesday, Wednesday, and Thursday, from 9:00 AM to 5:00 PM)


Typical Day in the Role

• Purpose of the Team: The purpose of this team is works within Azure data, focusing on supporting Conor and his team in Austin, TX. The primary responsibilities include managing Conor's calendar, providing team support, handling financial tasks, ordering equipment, processing expense reports, and planning occasional events. The candidate will also assist with booking travel for Conor (Manager) and procuring equipment for new team members


• Key projects: This role will contribute to variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.


Candidate Requirements

• Years of Experience Required: 2-5 overall years of experience in the field.

• Degrees or certifications required: A degree is a preference for this role.

• Disqualifiers: Poorly formatted resumes with typos and grammatical errors, job hopping and Inability to work in person on-site, as the role is not remote or hybrid.


• Best vs. Average: Great communication skills, as they will work with both internal and external customers. Attention to detail and good follow-up skills. Procurement setups for the team. Adaptability and the ability to work in a fast-paced environment, as Conor's requests can change quickly. Independence, as the candidate will not have a local team and Conor does not have time to micromanage


• Performance Indicators: Performance will be assessed based on ability to work fast paced environment and quality of work.


Top 3 Hard Skills Required + Years of Experience

1. Minimum 2+ years experience with Calendaring/ travel booking

2. Minimum 2+ years experience with Partner VP level executive.

3. Minimum 2-5 years experience with EXCEL (MS Suite)


Hard Skills Assessments

• Expected Dates that Hard Skills Assessments will be scheduled: ASAP

• Hard Skills Assessment Process: The assessment process will include 3 rounds


Please let me know if this is something you would love to do and help me with your updated resume. Feel free to reach me out at harshiv@ifgpr,com if you any questions.


Thanks.



  • Austin, United States REVOLT MOTORS LLC Full time

    Job Posting: Administrative Assistant with Microsoft 365 Expertise Position: Administrative Assistant Location: Austin, Texas Type: Full-Time About Us: We are a dynamic team looking for an organized and proactive Administrative Assistant with strong proficiency in Microsoft 365 tools, especially Microsoft Teams. We’re looking for someone who can keep the...


  • Austin, United States Net Commesh Full time

    Job Title: Administrative Assistant Department: Office Location: Austin, TX Job Type: Full-time Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of [Company Name]. The successful candidate will manage administrative tasks, assist with office coordination, and provide support to various...


  • Austin, United States REVOLT MOTORS LLC Full time

    Job Posting: Administrative Assistant with Microsoft 365 Expertise Position: Administrative Assistant Location: Austin, Texas Type: Part -Time About Us: We’re a fast-paced team actively searching for an organized and proactive Administrative Assistant with solid skills in Microsoft 365, especially Microsoft Teams. If you’re great at keeping schedules on...


  • Austin, United States Diocese of Austrin Catholic Schools Full time

    Description Ministerial Character The principal is the visible foundation of the school which the Bishop has entrusted to the principal. The principal makes Christ's mission present and enduring in the school. In order to fulfill this mission, the principal employs suitable, chosen collaborators. The principal shares with them Christ's mission and entrusts...


  • austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...


  • Austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...


  • austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...


  • Austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...


  • Austin, United States Lake Travis Independent School District (TX) Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled    Attachment(s): * Admin Asst. Maintenance.pdf


  • Austin, United States Inkspirenize Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our office and executive team. The successful candidate will manage administrative tasks, maintain office systems, and provide support to ensure the smooth operation of daily office activities. This role requires strong...


  • Austin, United States Ameriprise Financial, Inc. Full time

    May also include, researching printer problems, and/or communicating with our technology specialist on issues that may arise. Responsibilities and Time Allocation Will change over time to meet the needs of the practice and can include other duties Administrative Assistant, Administrative, Assistant, Advisor, Financial


  • Austin, United States Education Service Center Region 13 (TX) Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled District:   Lake Travis Independent School District   Attachment(s): * Admin Asst. Maintenance.pdf


  • Austin, United States Chats Cloud Cover Full time

    Job Title: Administrative Assistant Location: Austin, TX Employment Type: Full-time Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide essential administrative support, including managing schedules, handling correspondence, coordinating meetings, and performing general...


  • Austin, United States FranPartners Full time

    About Waterloo TurfWaterloo Turf is an innovative, growing company based in Austin, Texas, specializing in high-quality artificial turf solutions. Through our franchise model, we are dedicated to helping customers "Get Your Saturdays Back" by enabling them to enjoy their outdoor spaces recreationally instead of spending time and money on lawn upkeep.Our...


  • Austin, United States Net Commesh Full time

    Job Title: Administrative AssistantJob Summary: The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role includes handling correspondence, scheduling meetings, organizing documents, and assisting with various office tasks. The ideal candidate is highly organized, detail-oriented,...


  • Austin, United States Five Star Quality Care, Inc. Full time

    Key Responsibilities The Opportunity We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report...


  • Austin, United States SemperGROW Full time

    Administrative Assistant + + Part-time Company Description SemperGROW offers clients a new way of thinking; we develop new concepts and transform organizations. SemperGROW has developed a number of tools and resources to aid individuals and organizations with their leadership and organizational development needs. With cutting edge programs and ideas,...


  • Austin, United States Ameriprise Financial Full time

    Step into an instrumental role. Help conduct the smooth operation of a fast-paced-and friendly- financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Ameriprise Financial. Assist in daily business operations. The administrative assistant supports the many different tasks for which the...


  • Austin, United States Farmer Law PC Full time

    Description Are you looking to be a part of something bigger than yourself and effect change on a local, national, and global scale? Our fast-paced Immigration Law Firm in Austin is looking to hire a detail-oriented, efficient, and goal-minded Administrative Assistant to help accomplish that goal! You'll be responsible for clerical and administrative...


  • Austin, United States Lake Travis Independent School District Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled Attachment(s): Admin Asst. Maintenance.pdf