Executive Administrator

3 weeks ago


Hoffman Estates, United States Metasys Technologies Full time

Executive Administrator
Deer Park, IL (hybrid role with onsite presence required on Tuesdays and Thursdays)
5+Month Contract

Client is seeking an experienced administrative professional for a highly visible and critical role within the Architecture and Networking North America team. This part-time position requires on-site presence 2 days a week, specifically on Tuesdays and Thursdays, starting immediately.

Responsibilities:

  • Provide executive-level administrative support to the Head of PL2 R&D.
  • Prepare presentation materials and provide input using Microsoft PowerPoint, Excel (extensively), and Word.
  • Schedule meetings, activities, and monthly staff meetings, ensuring appropriate documentation is received and uploaded.
  • Assist AN leadership on projects as requested by the Head of PL2 and Site Leadership.
  • Utilize SAP for information gathering and report generation.
  • Maintain files, handle correspondence, and distribute monthly activity and metric reports.
  • Enter and approve PO requisitions, workflows in SAP, and submit invoices for payment.
  • Plan and coordinate domestic and international travel arrangements using Concur.
  • Complete expense reporting for management personnel via Concur.
  • Provide clerical support including managing inquiries, ordering office supplies, distributing mail, and processing invoices.
  • Coordinate arrangements for meetings, local events, conferences, and workshops.
  • Prepare and coordinate meeting materials, presentations, and A/V needs.
  • Maintain calendars and schedule meetings and conference calls.
  • Plan menus and refreshments for meetings and special events, and set up conference rooms.
  • Maintain a high level of confidentiality with sensitive information.

Requirements:

  • 5+ years of related experience.
  • High School diploma/GED.
  • Strong problem-solving skills with high attention to detail.
  • Excellent organizational, written, and verbal communication skills.
  • Proficiency in MS Office.
  • Legal authorization to work in the U.S.


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