Front Desk Coordinator

2 weeks ago

Germantown, United States Ultimate Staffing Full time

Job Title: Front Desk Coordinator

Location: Gaithersburg, MD

Overview:

As the Receptionist, you will be the first point of contact for clients, visitors, and staff. Your role is essential in ensuring a welcoming atmosphere and keeping the office operations running smoothly. You will handle a variety of administrative tasks with precision and efficiency.

Compensation and Hours:

* Pay: $20 - $22 per hour, based on experience

* Hours: 8:30 AM to 5:30 PM, with potential for overtime during busy periods

Key Responsibilities:

* Greet and welcome clients, visitors, and staff in a professional and courteous manner.

* Manage phone lines by answering, screening, and directing calls appropriately.

* Assist in preparing and distributing correspondence, memos, and reports.

* Handle incoming and outgoing mail, including processing deliveries, couriers, and packages.

* Maintain inventory of office and kitchen supplies, ensuring stock levels are adequate and reorder when necessary.

* Keep the reception area tidy and presentable, reflecting a professional image.

* Organize and maintain physical and digital files for client records and other documents.

* Input and update client information in internal systems with accuracy and confidentiality.

* Provide logistical support for events, seminars, and internal meetings, including ordering refreshments and preparing materials.

* Handle sensitive client information and documents with discretion, adhering to confidentiality policies.

* Assist with compliance to office procedures, especially during busy periods.

* Support various departments with overflow administrative tasks as needed.

* Participate in ad-hoc projects aimed at improving office efficiency.

Requirements:

* High School diploma required.

* Relevant experience required.

* 1-2 years of receptionist experience preferred.

Qualifications:

* Excellent verbal and written communication skills.

* Strong organizational abilities, with attention to detail and the ability to meet deadlines.

* Effective analytical and problem-solving skills.

* Ability to prioritize tasks and manage multiple responsibilities.

* Demonstrates professionalism, integrity, and confidentiality.

* Proficient in Microsoft Office Suite or similar software.

* Quick to learn and adapt to new systems and procedures.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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