Senior Administrative Assistant

4 weeks ago

Boston, United States Manning Personnel Group, Inc. Full time

An exciting Health and Life Sciences company in Boston is seeking a Senior Administrative Assistant to join their amazing team in Boston. This role is an exciting opportunity for a confident and professional individual with a ‘can do’ attitude. Responsibilities include travel arrangement and calendar management, expense reporting, scheduling, as well as many other responsibilities. The ideal candidate is a friendly, energetic person with high integrity who can represent the management team with professionalism while interacting with peers, colleagues, industry leaders, and corporate executives.


Responsibilities


  • Manage all outlook calendars.
  • Coordinate and make arrangements for all meetings, events, workshops and seminars.
  • Assist with domestic and international travel needs.
  • Maintain an inventory of all marketing material and resources.
  • Assist with creating/editing executive and/or departmental documents and presentations.
  • Maintain and control corporate documents including legal summary spreadsheets.
  • Type and format confidential and non-routine documents, handling confidential material effectively and discreetly.
  • Assist with managing and tracking invoices and purchase orders and filing expense reports using manual and online systems.
  • Assist in managing office contracts and policies.
  • Maintain professional and technical knowledge and provide IT support.
  • Other duties as assigned.


Qualifications


  • Bachelor’s degree.
  • 5+ years of administrative support experience, at least one year in a health and life sciences company.
  • Strong verbal and written communication skills are essential.
  • Ability to work effectively and independently across a matrix organization.
  • Ability to think strategically in order to improve current processes.
  • Ability to juggle multiple projects with superb accuracy.
  • Proven ability to work under tight deadlines and pressure in a composed manner.
  • Exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).
  • Ability to build partnerships across the organization.
  • A high level of professionalism, organization, and flexibility are essential.


Compensation


  • $90k-$110k range


We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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