Administrative Assistant

3 weeks ago

Lansing, United States LENS Corporation Full time

Ready to be at the heart of our office's operations? We're looking for someone who's not just an assistant, but a go-to person for making things run smoothly. In this role, you'll keep our team's schedules, travels, and office needs flawlessly organized, all while being the first face or voice people encounter when they reach out to us. You’ll handle essential tasks from managing calendars to keeping our files in perfect order, ensuring we’re always on top of our game.


Core Responsibilities:

  • Manage phone calls, emails, and queries with a welcoming and efficient approach, making sure everyone gets the right information when we need it.
  • Keep our leadership team on track with well-organized schedules and travel plans.
  • Be the link that keeps our team, clients, and partners communicating effectively.
  • Take charge of document organization—everything from reports to presentations will be perfectly prepared and easily accessible.
  • Ensure the office ticks like clockwork by overseeing supplies, equipment, and all the essentials that keep our environment productive.


Additional Duties:

  • Help new team members start smoothly by coordinating their initial setup and documentation.
  • Keep our records up-to-date and secure, from contact lists to important correspondence.
  • Support refining our office procedures to make our day-to-day operations even more efficient.
  • Address any logistical issues that arise, ensuring solutions are prompt and effective.
  • Encourage and organize opportunities for team development and bonding.


Who You Are:

  • You have a Bachelor’s degree in Business Administration or related field—or have gained equivalent experience through hands-on roles.
  • You've supported teams for at least a few months, ideally in a setting where juggling multiple priorities was your daily norm.
  • Your communication skills are top-notch; you know-how to convey messages clearly and listen effectively.
  • You're an organizational powerhouse, adept at managing multiple tasks at once without missing a beat.
  • Proficient with Microsoft Office and quickly adaptable to new technologies.
  • You thrive in lively, fast-paced environments and stay composed under pressure.
  • You’re a problem-solver who thinks quickly on your feet and can handle unexpected situations with sound judgment.


Nice-to-Haves:

  • Additional certifications in administrative support or project management.
  • Experience with systems that help keep offices running smoothly.
  • Knowledge of data analysis tools that can help inform our decisions.
  • If you can speak multiple languages, that’s a huge plus—it helps bridge gaps and build connections in our diverse workplace.


If that sounds like you, we’d love to meet


Pay is competitive as per the market standards.

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