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Workplace Service Coordinator
1 month ago
Title: Workplace Service Coordinator / Front Desk Coordinator
Location: Burlington, MA 01803
Duration: 4 Months
Pay:$18
Candidate must be able to commute to three sites (Boston, Burlington, Cambridge).
Candidate will never be required to go to 2 separate sites in one day, however candidates would rotate who is staffed at each particular site
Description:
The Workplace Services Coordinator will report to the Workplace Services Associate Manager and will be responsible for the day-to-day operations for our Metro Boston sites. The Workplace Coordinator will work closely with our Our Company Desk, Facilities, and Meeting & Event leads to ensure smooth operations.
Responsibilities include, but are not limited to: greeting employees and being the face of the office, issuing temp badges and visitor registration, moving furniture, assisting with catering set ups and clean up from events, gathering and managing lost and found items, conference room bookings and resets, mail program, office supply inventory.
This position is fast-paced and requires a high level of customer service. Time management skills and experience with ticket management a must. Help make client a great place to work
Responsibilities: General upkeep of the offices.
Assist with all facilities requests and vendors in Metro Boston, and coordinate access when needed
Manage the setup of large meetings and events
Ensure that facilities problems are identified and addressed quickly; work with, and ensure that building management is delivering quality services; deliver on all internal customer demands
Facilitate daily deliverables for internal client's employees
Requests, including furniture (tables, chairs, filing cabinets) replacements/needs and building requests (Temperature adjustments-HVAC, lighting, etc.)
Manage and administer ticket submittals for Workplace Services
Assist with all furniture deliveries and installs for office
Assist with bulk packages when needed (moving to another location)
Assist with overseeing snack vendor to ensure pantries are being stocked correctly
Assist with overseeing day porter service for the office space
Assist with office moves
Assist local team as needed
Required Skills/Experience: Minimum 2-3 years of related hands-on Facilities experience required
Exceptional customer service/hospitality skills, both verbal and written
Experience with inventory management, planning and executing internal moves, and space management
Self starter; handles self with minimal supervision and is pro-active
Ability to plan and organize work in the required areas
Establish and maintain cooperative working relationships
Proficient in Microsoft Office Suite and Google Docs as well as understanding various social media principles
Must be willing/able to learn and use our internal *** software application
Must have a great can do attitude and willingness to complete the job
Must be able to comfortable lift at least 50lbs
