Office Manager

4 days ago

Jessup, United States PTR Global Full time

Job Title: Office Manager – Onsite

Job Type: Long term Contract

Current Address: Jessup, MD 20794 US

New Address (from May 2025): Columbia, MD 21046 US


Key Responsibilities:

Pre-May 2025:


Effective Communication:

Demonstrate strong verbal and written communication skills when liaising with external vendors and internal teams.


Advanced Software Skills:

Proficient in Microsoft Excel, Word, Outlook, and PowerPoint for daily operations.


Facility Knowledge:

Understand the components of office space, including furniture, HVAC systems, plumbing, pantry equipment, and desktop equipment.


Project Schedule Management:

Review and follow project schedules, track stakeholder responsibilities, and coordinate with external vendors to ensure timely delivery and installation.


Move Coordination:

Maintain and update the move matrix spreadsheet in collaboration with internal department coordinators, ensuring all special requests are noted.


Internal Coordination:

Communicate with internal department coordinators to gather information about team needs and relocation requirements.


Meeting Minutes & Action Items:

Write clear and concise minutes for weekly move coordination meetings, tracking action items and following up with stakeholders.


Vendor & Contractor Follow-up:

Liaise with vendors and the general contractor to ensure the completion of specific project tasks.


Purchase Requisition Management:

Submit purchase requisitions for the new project as required.


From May 2025 and Beyond


Front Office/Reception Desk Management:

Oversee front office operations, including communication with office visitors and managing access to the new office.


Facilities Coordination:

Work closely with the building engineer and facilities manager to resolve HVAC, electrical, plumbing, and cleaning-related issues.


Pantry Equipment Maintenance:

Ensure pantry equipment is fully stocked and coordinate with vendors to address any equipment-related issues.


Office Supply Management:

Manage orders for office supplies, including stationery and printer supplies.


Conference Room Management:

Oversee conference room setup, registration, and address reservation requests from internal teams.


Vendor & Stakeholder Relationship Management:

Maintain strong relationships with pantry equipment vendors, internal teams, and building engineering and facilities teams.


Event Planning:

Plan and prepare for special events organized by the leadership team, ensuring all logistics are handled efficiently.


Pay Range: $35 - $40/hr.


The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.

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