Administrative Coordinator

3 weeks ago

Chicago, United States Hunter Hamilton Full time

We have partnered with one of our top clients in the higher education space on their need for an Administrative Coordinator. If you're someone that believes in the positive impact of continuing education, helping others to reach their educational and career goals and enjoy creating meaningful relationships, this might be the career for you


The Administrative Coordinator is the first point of contact for students who are seeking assistance and guidance in a department for Graduate level students. This person also partners with other administrative staff and faculty in order to help ensure processes are completely in a timely manner. We are looking for engaging, warm, and enthusiastic people who can thrive within a multi-faceted team.


Schedule: Monday - Friday 8am-5pm CST

Pay: The starting pay rate will range between $20-21/hr


This role is 100% onsite. Must be comfortable working in-office


A Day in the Life:

  • Provide administrative support in area of typing correspondence, memos and reports
  • Reviews clerical and personnel records to ensure accuracy, completeness, and timeliness
  • Prepare activities reports for guidance of management
  • Researches and develops resources that create timely and efficient workflow
  • Maximize office productivity through proficient use of appropriate software applications
  • Identifies administrative needs and develops appropriate solutions or recommendations
  • Answers inquires, uses discretion handling difficult calls and routes calls to appropriate individual
  • Compile and type statistical reports
  • Maintains calendar(s) for the supervisor and/or department
  • Maintains contact with customers and outside vendors


Employee Benefits: We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, career advancement opportunities, and so much more


Keys to Success:

  • High school diploma or equivalent required
  • 3+ years of relevant administrative experience
  • Confident technical skills including familiarity with programs in the MS Office Suite
  • Problem-solving, analytical skills and the ability to balance multiple tasks simultaneously are essential
  • Good organizational, interpersonal and communication skills are required
  • Strong attention to detail

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