Executive Assistant

2 weeks ago


Dallas, United States Fellowship Dallas Full time

General Information

Position Title: Executive Assistant

Commitment: 40 hours per week, Covenant Member

Reports to: Lead Shepherding Pastor, Discipleship Pastor, Operations Pastor

Positions Reporting to: None

Others Relating to: Senior Leadership Team, Ministry and Support Operations Department Leaders, Elder Board


Position Summary

The Executive Assistant provides high-level administrative support to the Lead Shepherding Pastor, Discipleship Pastor, and Operations Pastor, focusing on making information, time, and processes more effective. This includes drafting communications, managing calendars and emails, and coordinating meetings and events. They will play a key role in managing software systems used by the staff and church. Additionally, they will help coordinate and manage various projects overseen by the Pastors they support and the Elder Board.


Pastor Support

Administrative Duties: Create and maintain accurate files and records for the Pastors, including expense accounts, receipts, and check requests; help manage related budgets; perform other general administrative duties.

Meetings & Follow Up: Help plan, coordinate, and support meetings led or attended by the Pastors. Attend meetings to take notes, identify action items, and ensure tasks are assigned and completed by the necessary team members.

Schedule & Calendar Management: Organize and prioritize the Pastors' calendars, scheduling appointments, and meetings, ensuring time is optimized for all aspects of the Pastors’ roles, including supervision of direct reports and teams, pastoral care, ministry development, and strategic planning.

Initiatives & Events: Support and help lead various initiatives, events, and projects as assigned, collaborating with staff, volunteer teams, and outside parties.

Communication & Confidentiality: Manage general church email accounts and the Pastors’ individual email accounts, ensuring timely and professional responses. Draft and send communications on behalf of the Pastors and the Elder Board, upholding utmost confidentiality, use of discretion, and professionalism.

Logistics: Organize and execute logistics for church meetings, events, and guest speakers, including scheduling, room reservations, and hospitality.

Research & Special Projects: Perform research and undertake special projects as assigned, compiling and interpreting information to prepare reports and provide insights.

Mission, Values & Vision Alignment: Help the Pastors ensure that all activities and communications align with the church’s mission, values, and vision, promoting an integrated approach to ministry and operations.


Systems & Processes

Systems Management: Help manage and be an expert for core church management systems, such as Planning Center (for data base and volunteer management, event registrations, workflows, etc.), eSPACE (for event calendaring and facilities reservations), and EOS (concepts, tools, and processes for ministry traction and results). Ensure staff are adequately trained in these systems and processes operate efficiently and effectively.

Pastor Support: Assist the Pastors in their utilization of church management software.

System & Process Improvement: Periodically evaluate and enhance effectiveness and accountability within these systems and processes, collaborating with staff to boost efficiency and productivity.

Staff Support & Coordination

Staff Engagement: Organize staff events, development, and team meetings, including preparing agendas, materials, and refreshments to promote a positive work culture and foster a strong team culture.

Office Management: Collaborate with the Facilities Team and IT to ensure the office environment is welcoming, organized, and functioning, with supplies readily available and spaces well-maintained.


Qualifications, Skills, and Gifts

Church Membership: Be a committed follower of Jesus Christ and an active covenant member at Fellowship Dallas, aligned with the church’s doctrine, mission, vision, and values.

Education & Experience: 4+ years of relevant administrative support experience.

Skills: Strong written and verbal communication; strategic problem-solving; attention to detail; good judgment; and confidentiality.

Technology Proficiency: Comfortable using office software (Microsoft 365 Office, One Drive, SharePoint, Teams, etc.) and church management systems (such as Planning Center and eSPACE).

Attributes: Proactive, humble, adaptable, organized, able to work well under pressure, with a winsome, friendly, and appropriate professional demeanor that fosters positive relationships.

Time Requirements: Full-time role; 40 hours per week; requires availability to work occasionally on Sundays and before and after normal 9:00-5:00 weekday business hours.


To apply, email interest letter and resume to apply@fellowshipdallas.org.


  • Executive Assistant

    1 week ago


    Dallas, United States Bethune Consulting Full time

    Company Description Bethune Consulting is a software consulting firm based in Dallas, Texas, specializing in cloud infrastructure, digital transformation, and IT systems optimization. With a dedicated team of developers, engineers, data scientists, and product managers, we tailor our services to meet the specific needs of our clients. Role Description This...

  • Executive Assistant

    7 days ago


    Dallas, United States Bethune Consulting Full time

    Company Description Bethune Consulting is a software consulting firm based in Dallas, Texas, specializing in cloud infrastructure, digital transformation, and IT systems optimization. With a dedicated team of developers, engineers, data scientists, and product managers, we tailor our services to meet the specific needs of our clients. Role Description ...

  • Executive Assistant

    1 week ago


    Dallas, United States Bethune Consulting Full time

    Company Description Bethune Consulting is a software consulting firm based in Dallas, Texas, specializing in cloud infrastructure, digital transformation, and IT systems optimization. With a dedicated team of developers, engineers, data scientists, and product managers, we tailor our services to meet the specific needs of our clients. Role Description This...

  • Executive Assistant

    2 weeks ago


    Dallas, United States Addison Group Full time

    Job Title: Executive Assistant Location: Dallas, TX, 100% onsite Pay: $85K About Our Client: Our client is a well-established organization in Dallas, TX. They are seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to senior leadership. This is an excellent opportunity for someone with strong...

  • Executive Assistant

    4 weeks ago


    Dallas, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for an Executive Assistant based in Downtown Dallas (100% on-site). This role is essential in coordinating activities and planning to ensure a smooth flow of information within our executive office. The Executive Assistant will work closely with high-level contacts,...

  • Executive Assistant

    1 week ago


    Dallas, United States Learfield Full time

    The Executive Assistant will provide high-level administrative support to the Chief Strategy Officer, located in our Dallas, TX headquarters. The Executive Assistant serves as the Chief Strategy Officer's liaison to a diverse senior management team, including executives across LEARFIELD's Strategy, Technology and Digital divisions. The ideal candidate will...

  • Executive Assistant

    1 week ago


    Dallas, United States Spot On Talent Full time

    Are you an exceptional Executive Assistant who takes pride in and thrives by supporting executives? Join a respected and prosperous Private Equity office and support their C-suite Operations executives as well as collaborate with their outstanding team. You'll contribute by maintaining calendars, serve as the primary point of contact with designated...

  • Executive Assistant

    5 days ago


    Dallas, Texas, United States Hillwood Investment Properties Full time

    About the RoleThis Executive Assistant position offers a unique opportunity to join our team at Hillwood Investment Properties. As an Executive Assistant, you will provide high-level administrative support to the Director of Administration, ensuring efficient operation of the executive office.Key Responsibilities:Assist the Director of Administration with...

  • Executive Assistant

    4 days ago


    Dallas, United States Freeman Full time

    About Us Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new...

  • Executive Assistant

    4 weeks ago


    Dallas, United States Spot On Talent Full time

    Are you an exceptional Executive Assistant who takes pride in and thrives by supporting executives? Join a respected and prosperous Private Equity office and support their C-suite Operations executives as well as collaborate with their outstanding team.You'll contribute by maintaining calendars, serve as the primary point of contact with designated clients,...

  • Executive Assistant

    2 weeks ago


    Dallas, United States Spot On Talent Full time

    Are you an exceptional Executive Assistant who takes pride in and thrives by supporting executives? Join a respected and prosperous Private Equity office and support their C-suite Operations executives as well as collaborate with their outstanding team.You'll contribute by maintaining calendars, serve as the primary point of contact with designated clients,...

  • Executive Assistant

    3 days ago


    Dallas, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a permanent employment opportunity for an Executive Assistant in Dallas, Texas. This role is within the industry and requires skills such as Microsoft Excel, Financial Reconciliation, Microsoft Office, and Calendar Management. As an Executive Assistant, you will be supporting and reporting to the CEO, managing...

  • Executive Assistant

    7 days ago


    Dallas, United States Jobot Full time

    Executive AssistantThis Jobot Job is hosted by: Chris ChomicAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $80,000 - $110,000 per yearA bit about us:Our Client is seeking a highly organized and experienced Executive Administrator to support our advisors in providing integrated business and personal advice to...

  • Executive Assistant

    1 week ago


    Dallas, United States Imprimis Group Full time

    Job DescriptionJob DescriptionIMMEDIATE NEED!2-3 MONTH CONTRACT EXECUTIVE ASSISTANT POSITIONPOTENTIAL TO HIRE | ONSITENORTH DALLAS | $40.00/HOUR  About the Company - Imprimis is seeking an Executive Assistant for our client, a global high-tech firm in North Dallas, to start immediately to assist the executive team on an interim project for 2-3 months. The...

  • Executive Assistant

    2 days ago


    Dallas, United States Jobot Full time

    Executive Assistant This Jobot Job is hosted by: Joe Lynch Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $80,000 - $110,000 per year A bit about us: Our Client is seeking a highly organized and experienced Executive Administrator to support our advisors in providing integrated business and personal advice to...

  • Executive Assistant

    1 week ago


    Dallas, United States LHH Full time

    LHH is working with a growing organization in DT Dallas as they source for an Executive Assistant. The ideal candidate has exceptional organizational and time-management skills with 5+ years of c-suite experience. This role is 100% on-site & offers a strong compensation package! Provide high-level administrative support to the CEO, including managing...

  • Executive Assistant

    2 weeks ago


    Dallas, United States LHH Full time

    LHH is working with a growing organization in DT Dallas as they source for an Executive Assistant. The ideal candidate has exceptional organizational and time-management skills with 5+ years of c-suite experience. This role is 100% on-site & offers a strong compensation package! Provide high-level administrative support to the CEO, including managing...

  • Executive Assistant

    2 weeks ago


    Dallas, United States LHH Full time

    LHH is working with a growing organization in DT Dallas as they source for an Executive Assistant. The ideal candidate has exceptional organizational and time-management skills with 5+ years of c-suite experience. This role is 100% on-site & offers a strong compensation package! Provide high-level administrative support to the CEO, including managing...

  • Executive Assistant

    4 days ago


    Dallas, United States The Social Chair Full time

    Company DescriptionThe Social Chair is a full-service Greek event planning company based in Dallas, TX. With over 2,000 events at 75+ schools nationwide, we offer services including artist and venue booking, college travel, production, formals, away weekends, photography, and security. We strive to provide the best customer experience possible for Greek...

  • Executive Assistant

    3 days ago


    Dallas, United States The Social Chair Full time

    Company DescriptionThe Social Chair is a full-service Greek event planning company based in Dallas, TX. With over 2,000 events at 75+ schools nationwide, we offer services including artist and venue booking, college travel, production, formals, away weekends, photography, and security. We strive to provide the best customer experience possible for Greek...