Executive Assistant to CEO/CCO

1 month ago

Miami Beach, United States The Marketing Department Full time

Location: Miami Beach, FL


About The Marketing Department

THE MARKETING DEPARTMENT is a CMO-led creative marketing consultancy based in Miami Beach that helps brands discover a better way to break through. We create remarkable, meaningful, and sustainable work by focusing on thoughtful storytelling, artful design, and authentic connections with culture and community.

Our team is fast-moving and entrepreneurial, working with high-profile companies and breakthrough brands. For over 20 years, we have built marketing departments for billion-dollar brands, and now, we’re growing rapidly with exciting new projects.

We’re looking for a highly organized and proactive Executive Assistant to Founders & Operations Manager to support the founders, streamline operations, and ensure the seamless functioning of our dynamic consultancy.


Who You Are:
  • You’re a highly organized, detail-oriented professional with a proactive approach to problem-solving.
  • You have exceptional communication skills and a knack for staying ahead of deadlines and needs.
  • A self-starter, you thrive in fast-paced, entrepreneurial environments and can juggle multiple responsibilities with ease.
  • You’re comfortable liaising with high-profile clients, managing complex schedules, and ensuring smooth day-to-day operations.
  • You bring a sense of ownership and professionalism to everything you do, with a focus on efficiency and excellence.
What You’ll Do:Executive Support
  • Manage schedules, appointments, and correspondence for the founders.
  • Serve as the primary point of contact between the founders and internal/external stakeholders.
  • Coordinate meetings, prepare agendas, and ensure follow-up on action items.
  • Draft and proofread emails, documents, and presentations as needed.
Operations Management
  • Oversee day-to-day operations to ensure efficiency across the team.
  • Maintain office systems, files, and supplies, ensuring an organized and functional workspace.
  • Assist in the onboarding of new team members and freelancers.
  • Manage vendor relationships and handle administrative tasks such as invoicing, expense reports, and payments.
Project Coordination
  • Track timelines, deliverables, and budgets for ongoing projects.
  • Ensure smooth communication and collaboration across creative, marketing, and client-facing teams.
  • Assist in preparing reports, summaries, and materials for client meetings and internal reviews.
Event & Client Support
  • Assist in planning and executing client events, meetings, and presentations.
  • Serve as a resource for clients and team members to ensure a seamless experience.
Qualifications:
  • Experience: 3+ years in an executive assistant, operations, or project management role, preferably in a creative, marketing, or agency environment.
  • Social Media Management, Editing, and Content Creation Experience considered a plus
  • Technical Skills: Proficiency in Microsoft Office, Google Workspace, and project management tools such as Asana, Trello, or similar.
  • Communication: Strong written and verbal communication skills; comfortable interacting with clients and high-level stakeholders.
  • Organization & Time Management: Exceptional ability to manage multiple priorities, deadlines, and tasks simultaneously.
  • Problem-Solving: A proactive approach to challenges, with the ability to anticipate needs and identify solutions.
Why Join Us?

At THE MARKETING DEPARTMENT, you’ll join a fast-growing team that values creativity, innovation, and excellence. You’ll play a key role in the inner workings of a consultancy shaping the future of breakthrough brands, while working in an inspiring Miami Beach environment.

To Apply:

Submit your resume and a brief cover letter explaining why you’re a great fit for this role. Applications without a cover letter will not be considered.

We look forward to hearing from you

  • Executive Assistant to CEO

    12 hours ago

    Miami Beach, United States 海南锦颐商业管理有限公司 Full time

    Executive Assistant to CEO, Global Nutrition Supplement Company, Miami Beach, Florida, HybridOur client, a leading global provider of nutritional supplements is looking for a “right hand” Executive Assistant to support the CEO. The ideal candidate has an interest in health and wellness, is very detail-oriented, a problem- solver and very social media...

  • Executive Assistant to CEO

    12 hours ago

    Miami Beach, United States 海南锦颐商业管理有限公司 Full time

    Executive Assistant to CEO, Global Nutrition Supplement Company, Miami Beach, Florida, HybridOur client, a leading global provider of nutritional supplements is looking for a “right hand” Executive Assistant to support the CEO. The ideal candidate has an interest in health and wellness, is very detail-oriented, a problem- solver and very social media...

  • Executive Assistant to CEO

    2 weeks ago

    Miami, United States ALEXIS Full time

    Job DescriptionJob DescriptionAbout Us:
ALEXIS is a Miami based globally recognized fashion brand, celebrated for its sophisticated, feminine designs that blend effortless elegance. Our team is dedicated to innovation, creativity, and excellence, crafting pieces that resonate with the discerning tastes of our clientele.Position Overview:
We are seeking a...

  • Executive Assistant to CEO/CCO

    1 month ago

    miami, United States The Marketing Department Full time

    Location: Miami Beach, FL About The Marketing DepartmentTHE MARKETING DEPARTMENT is a CMO-led creative marketing consultancy based in Miami Beach that helps brands discover a better way to break through. We create remarkable, meaningful, and sustainable work by focusing on thoughtful storytelling, artful design, and authentic connections with culture and...

  • Executive Support Specialist

    2 weeks ago

    Miami, Florida, United States V & E Hospitality Group - Corporate Office Full time

    Job Title: Executive Support Specialist - CEO Office">About the Role:We are seeking an experienced and highly skilled Executive Support Specialist to join our team at V & E Hospitality Group - Corporate Office. The successful candidate will provide exceptional administrative support to our Chief Executive Officer, ensuring seamless day-to-day operations,...

  • Executive Assistant/Personal Assistant

    1 week ago

    Miami, FL, United States Underdog Fantasy Full time

    We’re looking for an experienced and driven Executive / Personal Assistant hybrid to provide comprehensive support to our founder/CEO as he leads Underdog’s mission to become the largest company in our space. This role will empower our CEO to focus on what he does best. As the Executive Personal Assistant, you’ll be the CEO’s right hand, facilitating...

  • Personal and Executive Assistant to CEO Lead

    2 weeks ago

    Newport Beach, United States Friendly Franchisees Corporation Full time

    About the RoleFriendly Franchisees Corporation is seeking a highly capable Personal and Executive Assistant to support our CEO and his son. This role combines personal assistance with executive-level administrative skills, ensuring the smooth operation of their professional and personal lives.

  • Executive Assistant to CEO

    2 weeks ago

    Miami, United States G Financial Group Full time

    About G Financial GroupG Financial Group is a leading financial services firm with a strong presence in the U.S. market. The company was founded by Gerald Grant, Jr., a seasoned expert with over 25 years of industry experience, and his son, Gerald Grant III, who brings innovative insights and a fresh approach. Together, they have created a unique...

  • Executive Assistant

    2 weeks ago

    Miami Beach, United States Insight Global Full time

    JOB DESCRIPTIONInsight Global is seeking a polished Executive Assistant in Miami to support a clients CEO. The ideal person will be comfortable in a fast-paced work environment and handle multiple tasks seamlessly. There will be a significant amount of personal assistant responsibilities associated with this role. This person must also be comfortable caring...

  • Personal Assistant to CEO and Founder

    1 month ago

    Miami, United States Tarte Cosmetics Full time

    Personal Assistant to Founder & CEO tarte cosmetics is looking for a socially-savvy Executive Assistant to our Founder & CEO based in the greater Florida Keys (or able to commute from Miami) area. The PA will be responsible for social media management, content creation, calendar coordination, travel & expense management, & serve as a liaison between...

  • Executive Assistant

    1 week ago

    Miami, United States The CGC Group Full time

    Position Objective: The Executive Assistant responsible for simplifying the CEO's workload, making his high-level decisions possible. This role directly impacts company growth and operational success. The Executive Assistant needs to create and monitor company project progress, set deadlines, solve issues as they arise, create a budget, and evaluate project...

  • Executive Assistant

    2 weeks ago

    Miami, United States Ballard Global Full time

    Join a dynamic and fast-paced private investment firm committed to delivering exceptional results and fostering a culture of excellence. We seek a highly skilled and professional Executive Assistant to support our executive team and provide personal assistant responsibilities to the CEO. This critical role requires exceptional organizational skills,...

  • Executive Assistant to CEO of Tech Startup

    3 weeks ago

    Miami, United States Hastings Companies Full time

    Job DescriptionJob DescriptionKey Responsibilities: 1. Business Development Support:assist in identifying and evaluating new business opportunities, partnerships, and market trends.conduct in-depth research on startup ecosystems, competitors, and industry trends.support in outreach to potential collaborators, clients, and stakeholders2. Market...

  • Executive Assistant to Chief Executive Officer

    2 months ago

    Miami, United States CheckedUp Full time

    Job Title: Executive AssistantLocation: Candidates located in the Miami or New York, NY area will only be consideredReports To: Chief Executive Officer (CEO)CheckedUp is a dynamic and growing organization committed to putting people first. Due to the expansion of the firm, the Executive Assistant position has been newly created to support our leadership...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Miami, United States CheckedUp Full time

    Job Title: Executive AssistantLocation: Candidates located in the Miami area will only be consideredReports To: Chief Executive Officer (CEO)CheckedUp is a dynamic and growing organization committed to putting people first. Due to the expansion of the firm, the Executive Assistant position has been newly created to support our leadership team.Job SummaryWe...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Miami, United States CheckedUp Full time

    Job Title: Executive AssistantLocation: Candidates located in the Miami area will only be consideredReports To: Chief Executive Officer (CEO)CheckedUp is a dynamic and growing organization committed to putting people first. Due to the expansion of the firm, the Executive Assistant position has been newly created to support our leadership team.Job SummaryWe...

  • Executive Assistant to Chief Executive Officer

    2 months ago

    miami, United States CheckedUp Full time

    Job Title: Executive AssistantLocation: Candidates located in the Miami or New York, NY area will only be consideredReports To: Chief Executive Officer (CEO)CheckedUp is a dynamic and growing organization committed to putting people first. Due to the expansion of the firm, the Executive Assistant position has been newly created to support our leadership...

  • Executive Assistant to Chief Executive Officer

    1 month ago

    Miami, United States CheckedUp Full time

    Job Title: Executive AssistantLocation: Candidates located in the Miami or New York, NY area will only be consideredReports To: Chief Executive Officer (CEO)CheckedUp is a dynamic and growing organization committed to putting people first. Due to the expansion of the firm, the Executive Assistant position has been newly created to support our leadership...

  • Executive Assistant to Chief Executive Officer

    2 months ago

    miami, United States CheckedUp Full time

    Job Title: Executive AssistantLocation: Candidates located in the Miami or New York, NY area will only be consideredReports To: Chief Executive Officer (CEO)CheckedUp is a dynamic and growing organization committed to putting people first. Due to the expansion of the firm, the Executive Assistant position has been newly created to support our leadership...

  • Executive Assistant

    7 months ago

    Miami, United States Leeds Professional Resources Full time

    Exciting opportunity to join a strong company headquartered in Miami. This role will support C-level executives. Very high exposure role with an established and growing company.Responsibilities:Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to...