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Executive Assistant to CEO/CCO

1 month ago

miami, United States The Marketing Department Full time

Location: Miami Beach, FL


About The Marketing Department

THE MARKETING DEPARTMENT is a CMO-led creative marketing consultancy based in Miami Beach that helps brands discover a better way to break through. We create remarkable, meaningful, and sustainable work by focusing on thoughtful storytelling, artful design, and authentic connections with culture and community.

Our team is fast-moving and entrepreneurial, working with high-profile companies and breakthrough brands. For over 20 years, we have built marketing departments for billion-dollar brands, and now, we’re growing rapidly with exciting new projects.

We’re looking for a highly organized and proactive Executive Assistant to Founders & Operations Manager to support the founders, streamline operations, and ensure the seamless functioning of our dynamic consultancy.


Who You Are:
  • You’re a highly organized, detail-oriented professional with a proactive approach to problem-solving.
  • You have exceptional communication skills and a knack for staying ahead of deadlines and needs.
  • A self-starter, you thrive in fast-paced, entrepreneurial environments and can juggle multiple responsibilities with ease.
  • You’re comfortable liaising with high-profile clients, managing complex schedules, and ensuring smooth day-to-day operations.
  • You bring a sense of ownership and professionalism to everything you do, with a focus on efficiency and excellence.
What You’ll Do:Executive Support
  • Manage schedules, appointments, and correspondence for the founders.
  • Serve as the primary point of contact between the founders and internal/external stakeholders.
  • Coordinate meetings, prepare agendas, and ensure follow-up on action items.
  • Draft and proofread emails, documents, and presentations as needed.
Operations Management
  • Oversee day-to-day operations to ensure efficiency across the team.
  • Maintain office systems, files, and supplies, ensuring an organized and functional workspace.
  • Assist in the onboarding of new team members and freelancers.
  • Manage vendor relationships and handle administrative tasks such as invoicing, expense reports, and payments.
Project Coordination
  • Track timelines, deliverables, and budgets for ongoing projects.
  • Ensure smooth communication and collaboration across creative, marketing, and client-facing teams.
  • Assist in preparing reports, summaries, and materials for client meetings and internal reviews.
Event & Client Support
  • Assist in planning and executing client events, meetings, and presentations.
  • Serve as a resource for clients and team members to ensure a seamless experience.
Qualifications:
  • Experience: 3+ years in an executive assistant, operations, or project management role, preferably in a creative, marketing, or agency environment.
  • Social Media Management, Editing, and Content Creation Experience considered a plus
  • Technical Skills: Proficiency in Microsoft Office, Google Workspace, and project management tools such as Asana, Trello, or similar.
  • Communication: Strong written and verbal communication skills; comfortable interacting with clients and high-level stakeholders.
  • Organization & Time Management: Exceptional ability to manage multiple priorities, deadlines, and tasks simultaneously.
  • Problem-Solving: A proactive approach to challenges, with the ability to anticipate needs and identify solutions.
Why Join Us?

At THE MARKETING DEPARTMENT, you’ll join a fast-growing team that values creativity, innovation, and excellence. You’ll play a key role in the inner workings of a consultancy shaping the future of breakthrough brands, while working in an inspiring Miami Beach environment.

To Apply:

Submit your resume and a brief cover letter explaining why you’re a great fit for this role. Applications without a cover letter will not be considered.

We look forward to hearing from you