Executive Assistant

3 weeks ago

Chicago, United States Morningstar Inc. Full time

The Role:

The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a proactive self-starter that is always one-step ahead of the executives. You will play a vital role to the organization as you assist leaders with their day-to-day needs, so they can concentrate on client and management responsibilities. You must work well in a team environment, but also work autonomously when necessary.

This position is based in our Chicago office. We are operating in a hybrid work environment however, this role may require you to be in office for more than 3 days depending on the needs of the business.

Responsibilities

* Establish and maintain order for leaders' schedule, desk, day-to-day tasks, etc.


* Manage schedules, make appointments, and coordinate meetings, often across multiple time zones


* Organize and prepare for meetings, including gathering documents and attending to logistics of meetings


* Anticipate the needs of leaders while maintaining day-to-day workflow


* Gain and establish expertise of financial expense reporting system (Concur)


* Coordinate domestic and international business travel


* Assist with special projects as needed


* Increase efficiency though continuous process improvement



Requirements

* Minimum of 7 years of experience as an executive assistant for a global company; C-level experience required


* Excellent communication, organization, and time management skills


* Ability to professionally handle sensitive and confidential information


* Strong attention to detail


* Ability to think independently and act with appropriate judgment


* Knowledge of Windows-based applications


* Proven ability to multitask as you will service multiple executives


* Must work well in a team environment



001_MstarInc Morningstar Inc. Legal Entity

Morningstar's hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We've found that we're at our best when we're purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.

  • Executive Assistant

    6 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A prominent market research company in the Chicago Loop is seeking an experienced, detailed, and confident Executive Assistant to provide support to the Executive Sales team, as well as other executives. The Executive Assistant will be responsible for providing complete administrative, project, and operational support to multiple members of the Executive...

  • Executive Assistant

    3 weeks ago

    Chicago, United States sgsco Full time

    The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role wor Executive Assistant, Executive, Assistant, Project Management, Manufacturing, Business Services

  • Executive Assistant

    2 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    2 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    3 weeks ago

    Chicago, United States Metropolitan Family Services Full time

    We are currently seeking a full-time Executive Assistant to join our Headquarters (HQ) Team! ESSENTIAL JOB FUNCTIONS: Represent the Office of the President of Metropolitan Family Services, focusing on customer service, researching, and resolving comp Executive Assistant, Executive, Assistant, President, Communications, Business Services, Staff

  • Executive Assistant

    2 weeks ago

    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    1 week ago

    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    24 hours ago

    Chicago, United States Pattern Promotions Full time

    Job DescriptionJob DescriptionJoin Our Team at Pattern Promotions - Executive AssistantAbout Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we encourage our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation and are...

  • Executive Assistant

    2 weeks ago

    Chicago, United States CNA Financial Corp. Full time

    You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. We are looking for an Executive Assistant to support the SVP, Head of...

  • Executive Assistant

    3 weeks ago

    Chicago, United States ARCO Construction Company, Inc. Full time

    Calendar and meeting management; including scheduling and travel coordination. Conducting research and creating PowerPoint presentations on an as needed basis Manage communication and act as liaison between internal departments, Principals, and other Executive Assistant, Executive, Salesforce, Assistant, Construction, Business Services

  • Executive Assistant

    2 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Join the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...

  • Executive Assistant

    2 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Join the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...

  • Executive Assistant

    1 month ago

    Chicago, United States El Milagro Inc. Full time

    Executive AssistantChicago, ILJob Details:Salary: $21/hrLevel: EntryJob Type: Full TimeScheduleDays: 5-day Work Week • Alternating Saturdays • Sundays offHours: Mon-Fri:10am-7pm • Sat: 8am-2pmPosition Summary:We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions...

  • Executive Assistant

    3 weeks ago

    Chicago, United States ARCO Construction Company, Inc. Full time

    Travel coordination Calendar and meeting management Records management and document control Event registration and planning Client relations (gifts, events etc.) Data collection and entry in various systems, report building and system management Admi Executive Assistant, Executive, Assistant, Construction, Business Services, Management

  • Executive Assistant

    1 month ago

    Chicago, United States Saint Anthony Hospital Full time

    **About us** Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. Our work environment includes: - Modern office setting - Food provided - Modern office setting **Job Overview**: **Responsibilities**: - Manage multiple executive calendars, including scheduling meetings and appointments -...

  • Executive Assistant

    1 month ago

    Chicago, United States Saint Anthony Hospital Full time

    **About us** Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. Our work environment includes: - Modern office setting - Food provided - Modern office setting **Job Overview**: **Responsibilities**: - Manage multiple executive calendars, including scheduling meetings and appointments -...

  • Executive Assistant

    1 month ago

    Chicago, United States LaSalle Network Full time

    Our client, a global financial services firm, is hiring a top-notch Executive Assistant to support their Vice President of Operations. You'll perform advanced administrative tasks supporting the Vice President of Operations with both tactical day-to-day needs, as well as strategic, firm-wide initiatives. This Vice President of Operations is a go-getter and...

  • Executive Assistant

    4 weeks ago

    Chicago, United States LaSalle Network Full time

    Our client, a global financial services firm, is hiring a top-notch Executive Assistant to support their Vice President of Operations. You'll perform advanced administrative tasks supporting the Vice President of Operations with both tactical day-to-day needs, as well as strategic, firm-wide initiatives. This Vice President of Operations is a go-getter and...

  • Executive Assistant

    4 weeks ago

    Chicago, United States LaSalle Network Full time

    Our client, a global financial services firm, is hiring a top-notch Executive Assistant to support their Vice President of Operations. You'll perform advanced administrative tasks supporting the Vice President of Operations with both tactical day-to-day needs, as well as strategic, firm-wide initiatives. This Vice President of Operations is a go-getter and...

  • Executive Assistant

    2 days ago

    Chicago, United States The Larko Group Full time

    Join a passionate team and embark on a journey to make a meaningful impact in the non-profit sector alongside a dedicated and thoughtful CEO. As the Executive Assistant/Project Manager, you'll be at the heart of the mission, managing daily tasks, coordinating projects, and facilitating communications to drive positive change. This is your chance to be part...