Executive Assistant

1 day ago

Atlanta, United States Artera Services Full time

Job Title: Executive Assistant to the CPO and CLO

Location: Atlanta, GA

Reports To: Executive Assistant to the CEO


Job Summary


We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the Chief People Officer and the Chief Legal Officer. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment.


Key Responsibilities


Executive Administrative Support

  • Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks.
  • Coordinate travel arrangements, including itineraries, accommodations, and expense reports.
  • Maintain composure and professionalism in occasionally high-pressure situations.
  • Exhibit confidence and ease when interacting with senior executives.
  • Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset.
  • Demonstrate a commitment to excellence and a desire to consistently excel in the role.


Strategic Partnership

  • Serve as a trusted partner, anticipating needs and taking proactive action accordingly.
  • Prepare detailed materials, research, and presentations for meetings.
  • Track action items from meetings and ensure timely follow-up and execution.


Team Collaboration

  • Act as a liaison between the executive and internal/external stakeholders.
  • Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met.


Project Management

  • Manage multiple projects and deadlines with efficiency and attention to detail.
  • Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines.


Event Planning

  • Organize and execute executive-level events, such as board meetings, conferences, and client meetings.
  • Handle all event logistics, ensuring flawless execution.


Confidentiality and Discretion

  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Exercise sound judgment in managing information and determining what requires escalation.


Qualifications and Skills

Required:

  • Bachelor’s degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered.
  • 10+years of experience supporting C-level executives or equivalent senior leadership roles.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Proven experience with Event Management, including planning and coordinating executive-level events, meetings, etc.
  • Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur, Legal Tracker, or other business platforms, with a proven ability to adapt to new technologies quickly.


Attributes:

  • Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines.
  • Communication: Excellent written and verbal communication skills with a professional demeanor.
  • Problem-Solving: Strong critical thinking and decision-making abilities.
  • Proactivity: Anticipates needs and takes initiative without prompting.
  • Emotional Intelligence: Strong interpersonal skills with an ability to handle sensitive situations.
  • Adaptability: Thrives in a fast-paced, ever-changing environment.

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