Litigation Secretary

3 weeks ago

Oakland, United States AGG Legal Staffing Full time

Law firm in Oakland seeking a seasoned secretary to join their litigation team

Essential Job Duties:

  • Secretarial, word processing and legal administrative support for multiple partners and associate attorneys in a variety of practice areas.
  • Create, revise, and format legal documents, pleadings, correspondence and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC
  • Proofread documents for spelling, grammatical, typographical and formatting errors
  • Assist attorneys with special projects and other general administrative duties.
  • Schedule and calendar meetings, depositions, hearings and court reporters
  • Perform legal calendaring
  • Assist with the opening and closing of matters
  • Interact with clients, visitors, attorneys and staff via telephone and email
  • Experience with E-filing in both State and Federal courts

Qualifications:

  • 3+ years of experience as a litigation legal secretary within a law firm environment
  • Ability to support multiple attorneys in a fast-paced environment
  • Strong organizational skills and the ability to multi-task
  • Excellent interpersonal and written and oral communication skills
  • Ability to take direction and work independently with little or no supervision as well as part of a team
  • Ability to handle complex assignments and complete projects under tight deadlines, must be able to quickly adapt to changing priorities
  • Strong commitment to client service
  • Must be a team player
  • Excellent attention to detail and proofreading skills
  • Ability to work overtime on an occasional basis

Minimum Requirements:

  • High School diploma or GED, required
  • 3+ years of litigation experience required
  • Strong knowledge with Office 365 and Adobe Acrobat or FoxIt PDF
  • Experience with a Document Management System such as iManage, Filesite, NetDocs

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