Executive Assistant

3 weeks ago

Dedham, United States Authright Inc Full time

About Us

Authright, established in December 2017, in Massachusetts, is a fast-growing information technology company. Our core businesses are independent research and development of security & protection products and professional IT & Data Services for a variety of customers, ranging from startups to enterprises.

Address: 888 Washington Street, Suite 301, Dedham, MA 02026

Email: career@authright.com


About the job


Full-time Executive Assistant

The Executive Assistant will provide high-level administrative support for our CEO by managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. You’ll provide backup support to other administrative support professionals across the HR department and partner on department wide initiatives as needed.


Requirements:

  • Bachelor's/Master’s degree in Business, Accounting, or related field
  • Prior accounting experience, performing accounts receivable/payable, payroll, and general ledger duties is mandatory
  • Excellent organizational and time management skills with the ability to prioritize tasks and multitask effectively
  • Ability to coordinate and manage multiple responsibilities efficiently
  • Strong verbal and written communication skills
  • Proficient problem-solving skills and sound decision-making ability, capable of resolving issues independently
  • Proactive mindset and self-direction
  • Demonstrated working knowledge of Microsoft suite of Word, Excel, PowerPoint and Outlook (including Google Suite)
  • Exceptional interpersonal skills, fostering positive relationships, and collaborating effectively with colleagues at all levels

Responsibilities:

  • Processes all accounts receivable/payable transactions including vendor bills and credit card charges, ensuring the accuracy of each bill and proper classification
  • Manage executive calendars, scheduling appointments, meetings, and travel arrangements
  • Coordinate and prepare materials for meetings, including agendas, presentations, and reports
  • Screen and prioritize incoming calls, emails, and other correspondence for the executives
  • Performs accounts receivable duties by accurate posting and classification of the daily receivable transactions, preparing deposit slips when needed, and maintaining accurate and comprehensive records of transactions
  • Processes payroll. This includes maintaining employee records, processing vacation and PTO requests, calculation of hours, and administering all reimbursements and
  • Serve as a liaison between the executives and internal/external stakeholders, including clients, vendors, and staff
  • Handle confidential information with discretion and maintain confidentiality at all times
  • Assist with other tasks as assigned by the executives

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