Facilities Coordinator

3 weeks ago


Chicago, United States Mack & Associates, Ltd. Full time

Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Facilities Coordinator to join their team. As the Facilities Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You will play a key role in managing office supplies, coordinating meetings and events, and providing administrative support to various departments. Additionally, you will serve as a point of contact for employees and external stakeholders, demonstrating professionalism and excellent communication skills. The compensation for this role is $20/hr.



Responsibilities of the Facilities Coordinator:

  • Manage office operations and ensure compliance with company policies and procedures.
  • Coordinate and schedule meetings, appointments, and events for executives and staff.
  • Order, stock, and maintain office and kitchen supplies.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
  • Prepare and edit documents, presentations, and reports as needed.
  • Assist with onboarding new employees and provide administrative support to HR as required.
  • Liaise with vendors, service providers, and building management to address office needs and maintenance issues.
  • Assist with special projects and initiatives as assigned by management.


Requirements of the Facilities Coordinator:

  • Bachelor's degree preferred
  • 1-2 years of experience in office administration or related field
  • Proven leadership and management skills
  • Excellent organizational and time management abilities
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Office Suite and other office software
  • Ability to multitask and prioritize tasks effectively
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team


B-3



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