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Legal Secretary/Litigation

1 month ago

Atlanta, United States Adams & Martin Group Full time

The Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys' practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This position is resident in Atlanta and follows a hybrid work schedule working in-office 2-3 days per week.

RESPONSIBILITIES:

  • Responsible for coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
  • Responsible for accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
  • Responsible for communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
  • Responsible for verifying court and other deadlines and alerting attorneys.
  • Responsible for creating and updating litigation matters in Virtual Binder.
  • Responsible for accurate and timely creation of Tables of Contents ("TOCs") and Tables of Authorities ("TOAs").
  • Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
  • Responsible for e-filing documents with courts and agencies in accordance with applicable rules.
  • Responsible for timely and properly filing in NetDocuments.
  • Responsible for accurately creating and submitting New Client Matters ("NCM") within firm standards.
  • Responsible for coordinating transcription of audio recordings.
  • Responsible for coordinating the printing and assembling of documents with office services personnel.
  • Responsible for maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
  • Responsible for timely submission of daily task log identifying projects and assignments.
  • May be responsible for reviewing and revising client pre-bills.

QUALIFICATIONS:

  • Minimum 5 years of experience as a litigation secretary.
  • Highly organized with ability to support multiple attorneys' practices and coordinate multiple calendars, tasks, and requests effectively.
  • Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
  • Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
  • Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
  • Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
  • Possesses extensive knowledge of court rules and ECF procedures.
  • Demonstrates proficiency in using MS Office, Outlook and Adobe.
  • Experience with document management systems (i.e., NetDocuments).
  • Demonstrates expertise in Forte to create compliant legal documents and correspondence.
  • Demonstrates knowledge of legal terminology.

for consideration please send your resume to jsilva(@)adamsmartingroup.com

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.