Legal Secretary

7 days ago

Atlanta, United States Jackson Lewis P.C. Full time

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

The Litigation Legal Assistant will provide comprehensive administrative support to multiple Equity Principals at Jackson Lewis, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, travel coordination, administrative support, communication handling, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion.

Essential Functions

  • Calendar Management: Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
  • Travel Coordination: Arrange travel itineraries, accommodations, and logistics for domestic and international trips, ensuring efficiency and cost-effectiveness.
  • Administrative Support: Prepare and edit correspondence, presentations, building reports, assist with expense reporting, budget tracking, opening new matters, creating engagement letters, creating audit letters, entering attorneys' billable time, assisting with accounts receivables, auditing pre-bills, and other administrative tasks as needed.
  • Communication: Serve as the primary point of contact for internal and external inquiries, screen phone calls, and prioritize correspondence.
  • Meeting Coordination: Organize and facilitate meetings, prepare agendas, take meeting minutes, follow up on action items, and assemble meeting materials.
  • Confidentiality: Handle sensitive information with discretion to attorneys, clients, and the firm, exercising tact, diplomacy, and judgment.
  • Project Assistance: Provide support on special projects and initiatives, including research, data analysis, and coordination with cross-functional teams.
  • Relationship Management: Build and maintain positive relationships with internal teams, external partners, and clients on behalf of attorneys.
  • Overtime: Ability to work regular overtime, including extended hours or additional shifts, as needed.
Qualifications/Skills Required
  • At least 3 years of recent legal secretarial experience within a law firm, at least one of which was in the labor and employment field.
  • Proactive and action-oriented with excellent computer skills, including MS Office Suite (Outlook, Word, Excel, PowerPoint, and PDF).
  • Tech savvy, curious, proactive, and willing to explore new technologies to increase efficiency.
  • Ability to maintain confidentiality, demonstrate executive presence by conveying confidence, authority, professionalism, and leadership potential, and anticipate challenges in advance.
  • Strong relationship-building, prioritization, organization, attention to detail, and communication skills.
  • Familiarity with state and federal rules and procedures, electronic court filings (PACER, Peach Court, and Odyssey), and Board of Director's meetings is a plus, but not a requirement
  • Displays the ability to see challenges in advance by being proactive versus reactive.
  • Builds cross-functional relationships at all levels of the company to ensure understanding of the business, leaders, and workflow.
  • Excellent at prioritizing and organizing their own work and the work of their executive.
  • Excellent verbal and written communication skills to correspond and interact with all levels of management, external company executives, clients, and other contacts.
  • Ability to proofread own work and work of others for content and format accuracy
  • May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.
Educational Requirements
  • Bachelor's Degree or equivalent required


Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

  • Litigation Legal Secretary

    3 months ago

    Atlanta, United States Paramount Legal Full time

    Paramount Legal is recruiting for experienced Litigation Legal Secretaries! Do you have the following experience:3+ years of litigation experience from a defense firmExperience with L&E and/or Insurance DefenseExperience with State & Federal Court filingsMust be proficient with a case management softwareJob Stability is a must!Paramount Legal has several...

  • Litigation Legal Secretary

    3 months ago

    Atlanta, United States Paramount Legal Full time

    Paramount Legal is recruiting for experienced Litigation Legal Secretaries! Do you have the following experience:3+ years of litigation experience from a defense firmExperience with L&E and/or Insurance DefenseExperience with State & Federal Court filingsMust be proficient with a case management softwareJob Stability is a must!Paramount Legal has several...

  • Litigation Legal Secretary

    2 months ago

    atlanta, United States Paramount Legal Full time

    Paramount Legal is recruiting for experienced Litigation Legal Secretaries! Do you have the following experience:3+ years of litigation experience from a defense firmExperience with L&E and/or Insurance DefenseExperience with State & Federal Court filingsMust be proficient with a case management softwareJob Stability is a must!Paramount Legal has several...

  • Litigation Legal Secretary Position

    4 weeks ago

    Atlanta, Georgia, United States Paramount Legal Full time

    Job Title: Litigation Legal Secretary PositionWe are seeking an experienced litigation legal secretary to join our team at Paramount Legal.About the JobThis is a fantastic opportunity for a skilled and organized individual to work with some of Atlanta's best firms. As a litigation legal secretary, you will be responsible for providing administrative support...

  • Legal Secretary

    2 weeks ago

    Atlanta, United States Seay Felton Llc Full time

    We are seeking a highly skilled Part-Time Legal Secretary proficient in typing at a minimum of 75 words per minute. Responsibilities include transcribing legal dictations accurately, drafting legal documents, managing correspondence, and maintaining case files. The ideal candidate will have excellent organizational skills, attention to detail, and the...

  • Legal Secretary Litigation Defense

    3 weeks ago

    Atlanta, United States Robert Half Full time

    Job DescriptionJob DescriptionOur client is seeking a litigation Legal Secretary to support their law firm in the complex insurance defense litigation industry. This is an onsite role in Atlanta, Georgia. Role will involve managing and processing legal documents, supporting attorneys with administrative tasks, and communicating with clients and court...

  • Legal Secretary IV

    4 weeks ago

    Atlanta, United States City of Atlanta Full time

    Job Posting Open Until FilledSalary Range - $46,491.17 - $55,810.82Hiring Department: LAW General DescriptionThis position is responsible for: Creates or sets-up standard file folders for new cases.General filingCreates, updates, indexes and manages court documents, pleadings, motions, transactional documents, and correspondence.Answers general phone...

  • Legal Secretary/Litigation

    1 month ago

    Atlanta, United States Adams & Martin Group Full time

    The Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys' practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This position is resident in Atlanta and...

  • Legal Secretary/Litigation

    1 month ago

    Atlanta, United States Adams & Martin Group Full time

    The Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys' practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This position is resident in Atlanta and...

  • Legal Secretary IV

    1 week ago

    Atlanta, United States City of Atlanta, GA Full time

    Job Description Job Posting Open Until Filled General Description and Classification Standards This position is responsible for: Creating or setting-up matters in Legal Files. General filing. Preparation of reports and PowerPoint presentations. Creating, updating, indexing, and managing documents, transactional documents, and correspondence to case/document...

  • Legal Administrative Assistant

    2 weeks ago

    Atlanta, Georgia, United States Seay Felton Llc Full time

    We are seeking a highly skilled Part-Time Legal Secretary to join our team at Seay Felton Llc. As a key member of our administrative staff, you will be responsible for transcribing legal dictations accurately, drafting legal documents, managing correspondence, and maintaining case files.Responsibilities also include handling confidential information,...

  • Litigation Legal Assistant

    1 month ago

    Atlanta, United States Robert Half Full time

    Job DescriptionJob DescriptionLitigation Legal AssistantA well-established legal practice is seeking a highly skilled and experienced Litigation Legal Assistant with a minimum of 5 years of relevant experience. Preference will be given to candidates with expertise in commercial, construction, and/or bankruptcy litigation.Key Responsibilities:Possess a...

  • Legal Assistant

    4 weeks ago

    Atlanta, United States DANE LAW Full time

    The Position:Boutique business litigation firm seeks a highly organized and detail-oriented individual to join our team in a remote position that combines Executive Legal Assistant, Office Manager and Paralegal duties.  You'll help run the firm and be responsible for a wide range of tasks, from overseeing case management, hiring vendors, maintaining...

  • Corporate Legal Support Professional

    1 day ago

    Atlanta, Georgia, United States Quest Group Executive Search & Staffing Solutions Full time

    Job OverviewThe Quest Group is seeking an experienced Legal Assistant/Legal Secretary to join their team in Atlanta. This role will support the attorneys at the client, a trial boutique specializing in civil litigation.Key Responsibilities:Maintain accurate and up-to-date client files in both electronic and paper formats.Draft routine and specialized...

  • Adams & Martin Group | Legal Secretary/Litigation (Hybrid) | atlanta, ga

    1 month ago

    atlanta, United States Adams & Martin Group Full time

    The Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys' practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This position is resident in Atlanta and...

  • Administrative Support Professional

    3 weeks ago

    Atlanta, Georgia, United States Georgia Legal Services Program, Inc. Full time

    The Georgia Legal Services Program, Inc. seeks an experienced administrative professional to join our team in the Piedmont Region.This role is responsible for providing high-level administrative support to the Regional Operations Manager and other staff members. Key responsibilities include supervising secretarial staff, preparing confidential documents, and...

  • Bilingual Legal Assistant

    1 week ago

    Atlanta, United States Atlanta Family & Immigration Law Firm Full time

    Description Legal Assistant Bilingual - Spanish Fast-paced and growing family, Immigration Law Firm seeks an experienced, detail-oriented, highly-organized, assertive, self-confident, emotionally mature, and self-directed person to work full time from our Chandler office. Personal and professional discretion is a must. Excellent communication skills, verbal...

  • Executive Secretary

    2 days ago

    Atlanta, Georgia, United States Quest Group Executive Search & Staffing Solutions Full time

    Job OverviewQuest Group Executive Search & Staffing Solutions is seeking a skilled Legal Assistant to support attorneys in their daily tasks. This role involves providing administrative support, managing calendars, and maintaining client files.The ideal candidate will have 3-5 years of experience as a legal assistant, with a strong background in civil...

  • Equity Principal Administrator

    4 days ago

    Atlanta, Georgia, United States Jackson Lewis P.C. Full time

    Join our team as a Litigation Legal Assistant and take advantage of this exceptional opportunity to grow your career in labor and employment law. Our ideal candidate will have at least 3 years of recent legal secretarial experience and a strong understanding of MS Office Suite.About the Role:Provide administrative support to Equity Principals, including...

  • Records Clerk

    4 months ago

    Atlanta, United States Hall Booth Smith, P.C Full time

    SUMMARY: Assists attorneys, paralegals and legal secretaries through the maintenance of electronic and paper document management, requiring knowledge of legal terminology, the legal process and computer skills. ESSENTIAL DUTIES AND RESPONSIBILITIES: "Essential functions" are primarily job duties that incumbents must be able to perform unassisted or with...