Executive/Personal Assistant

2 weeks ago


Coral Gables, United States Ascendo Resources Full time

Seeking an Executive/Personal Assistant for our Family office client.


This is a dynamic role and will require someone who is extremely polished, professional. Have exceptional time management skills and be able to work in an environment that requires the utmost attention to detail.


If you enjoy streamlining processes, managing complex details, and playing a critical role in supporting business operations at a high level this role is for you


Your role:

  • Efficiently manage calendars for multiple stakeholders, coordinating meetings, calls, and appointments to ensure smooth scheduling.
  • Plan and arrange travel logistics, including booking flights, accommodations, and transportation.
  • Create detailed travel itineraries and handle any last-minute adjustments.
  • Oversee expense reporting, ensuring timely and accurate submission of expenses for all stakeholders.
  • Assist with tracking and monitoring payments and budgets.
  • Prioritize and track tasks across multiple projects to ensure deadlines are met.
  • Act as a key liaison, ensuring clear communication between stakeholders and internal/external contacts.
  • Draft and manage correspondence, ensuring professionalism in all interactions.


Qualifications:

  • 5+ years of experience supporting multiple executives or stakeholders, with strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency with technology such as MS office, Asana, BILL
  • High level of discretion and professionalism when handling confidential information.


  • coral gables, United States Ascendo Resources Full time

    Seeking an Executive/Personal Assistant for our Family office client.This is a dynamic role and will require someone who is extremely polished, professional. Have exceptional time management skills and be able to work in an environment that requires the utmost attention to detail.If you enjoy streamlining processes, managing complex details, and playing a...


  • coral gables, United States Ascendo Resources Full time

    Seeking an Executive/Personal Assistant for our Family office client.This is a dynamic role and will require someone who is extremely polished, professional. Have exceptional time management skills and be able to work in an environment that requires the utmost attention to detail.If you enjoy streamlining processes, managing complex details, and playing a...


  • Coral Gables, FL, United States Ascendo Resources Full time

    Seeking an Executive/Personal Assistant for our Family office client.This is a dynamic role and will require someone who is extremely polished, professional. Have exceptional time management skills and be able to work in an environment that requires the utmost attention to detail.If you enjoy streamlining processes, managing complex details, and playing a...


  • Coral Gables, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing and Executive Search has an opening in the Coral Gables office of our law firm client for an experienced Litigation Legal Assistant with a minimum 5 years' litigation experience in complex cases. Candidates must be detailed oriented, organized, and proficient in calendaring, electronic court filing and digital document management....

  • Bell Person

    1 month ago


    Coral Gables, United States Disability Solutions Full time

    Loews Coral Gables Hotel features 242 guestrooms, including 23 beautifully designed suites, 30,0000 square feet of indoor/outdoor flexible meeting space, an expansive 9th floor pool deck, four Miami-inspired dining outlets and more.Located just four blocks from the Gables' iconic Miracle Mile, the hotel is the centerpiece of The Plaza Coral Gables, a 2.1...

  • Executive Director

    2 months ago


    Coral Gables, United States Sunrise Senior Living Full time

    Job Overview"Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what’s right for the resident. For me, that’s a big breath of fresh air."Sunrise Leader The Executive Director is responsible for overall leadership, management, and success of...

  • Executive Assistant

    2 weeks ago


    Coral Gables, FL, United States Robert Half Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...


  • Coral Gables, Florida, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm, is a leader in innovation and excellence.Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation.We pride ourselves on creating an environment that...


  • coral gables, United States Robert Half Full time

    Robert Half is currently searching for a skilled Paralegal with plaintiff personal injury law experience to join our dynamic legal team. The successful candidate will have a comprehensive understanding of plaintiff personal injury law, with the ability to handle complex cases.Please send your resume to Stacey.Lyons@Roberthalf.com for...


  • coral gables, United States Robert Half Full time

    Robert Half is currently searching for a skilled Paralegal with plaintiff personal injury law experience to join our dynamic legal team. The successful candidate will have a comprehensive understanding of plaintiff personal injury law, with the ability to handle complex cases.Please send your resume to Stacey.Lyons@Roberthalf.com for...


  • Coral Gables, United States Robert Half Full time

    Robert Half is currently searching for a skilled Paralegal with plaintiff personal injury law experience to join our dynamic legal team. The successful candidate will have a comprehensive understanding of plaintiff personal injury law, with the ability to handle complex cases.Please send your resume to Stacey.Lyons@Roberthalf.com for...


  • Coral Gables, United States Robert Half Full time

    Robert Half is currently searching for a skilled Paralegal with plaintiff personal injury law experience to join our dynamic legal team. The successful candidate will have a comprehensive understanding of plaintiff personal injury law, with the ability to handle complex cases.Please send your resume to Stacey.Lyons@Roberthalf.com for...

  • Litigation Paralegal

    3 weeks ago


    Coral Gables, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and...


  • Coral Gables, Florida, United States Ascension Global Staffing & Executive Search Full time

    Business Litigation Paralegal OpportunityAscension Global Staffing & Executive Search, a leading national recruiting firm, is dedicated to identifying and attracting top talent across the nation. Our client, a reputable business litigation firm in Coral Gables, is seeking an experienced and highly motivated Business Litigation Paralegal to join their...


  • Coral Gables, Florida, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a leading national recruiting firm, is dedicated to identifying and attracting top talent across the nation.Led by a visionary team with a deep commitment to diversity and inclusion, our firm prides itself on creating an environment that fosters success for both employers and candidates.We are seeking an...

  • Executive Chef

    3 weeks ago


    Coral Gables, Florida, United States Belmont Village Senior Living Full time

    Looking for a challenging and rewarding career as an Executive Chef in a senior living community? Belmont Village Senior Living is seeking a highly skilled and experienced Line Cook to join our dynamic kitchen team.**About Us**Belmont Village Senior Living is a leading provider of senior living communities, offering a unique and personalized approach to care...


  • Coral Gables, Florida, United States Ascension Global Staffing & Executive Search Full time

    At Ascension Global Staffing & Executive Search, we are dedicated to identifying and attracting top talent across the nation.We are seeking a senior billing specialist to work with our client's amazing billing/accounting team in our Coral Gables office.Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to...


  • Coral Gables, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and...


  • Coral Gables, United States The University of Miami Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. CORE JOB SUMMARY The Director, Executive Compensation directs...


  • Coral Gables, United States Ascendo Resources Full time

    Seeking an Administrative Assistant for a Financial Services Firm in Coral Gables! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...