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Human Resources Assistant

4 months ago

Rochester, United States LaBella Associates Full time

We are currently seeking a highly motivated and organized individual to join our team as a Human Resources Assistant. In this role, you will provide administrative support to the HR department and assist with various HR and compliance tasks and programs in a timely, accurate, and organized manner. This role collaborates with HR team members to provide support and assistance to LaBella employees and serves as a positive team member on various teams and projects. Your attention to detail, strong organizational skills, and ability to handle sensitive and confidential information will be essential to succeed in this position.

This position will be hybrid in our Rochester, NY office. The HR Assistant will be expected to be on site during their 2-3 month orientation.

Responsibilities:
  • Respond to/triage centralized HR calls, email, mail, and in person requests
  • Execute Employee Change Forms and manage employee data, working with HR, Managers, and Finance to ensure accurate information, required approvals, and timely implementation
  • Manage HR filing and record retention (paper, electronic)
  • Coordinate compliance tasks, manage consistent processes, and audit as applicable:
    • Drug and alcohol testing/reporting/record storage
    • Medical monitoring
    • Employment compliance posters at all LaBella sites, working with office/site managers to post in partnership with vendor
    • Execute I-9 process, tracking, storage, and retention
    • Facilitate collection of data for compliance reports, audits, and requests
  • Administer Employee Recognition programs including service awards, Atta Awards, employee gifts
  • Complete Employment Verifications
  • Coordinate job shadow assignments in partnership with sponsoring managers
  • Manage and track fitness reimbursements and Wellness Passports
  • Keep general HR page on Scope updated
  • Manage parking programs in ADP
  • Coordinate and manage HR office needs, e.g. supplies, work orders, equipment maintenance, space planning, event coordination and support
  • Support HR budget tracking, processing of invoices, and reconciliation of department credit card
  • Provide general reports and data according to department and business needs
  • Other duties as assigned

Requirements

  • Associates Degree, or equivalent business/work experience
  • Ability to manage several tasks, projects, and priorities in parallel; strong flexibility and adaptability
  • Strong customer service commitment and skills
  • Excellent organizational skills and attention to detail
  • Ability to collaborate and work across departmental boundaries and with various teams
  • Comfortable with and proficiency in various technology including Microsoft Office 365, especially Excel; demonstrated ability to learn new systems, software, and platforms
  • Excellent verbal and written communication skills
  • Experience in HR and/or the Architecture/Engineering industry preferred
  • Physical Requirements:
    • Sit for extended periods of time
    • Use a computer and keyboard
    • Occasional reaching, standing, bending, lifting/carrying under 25 pounds

Salary Range: $21.15 - $25.97 per hour

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Benefits

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

  • Flexible Work Schedule
  • Health/Dental Insurance
  • 401k Plan with Employer Match
  • Short & Long Term Disability
  • Profit Sharing
  • Paid Time Off
  • Leadership Development Program
  • Fitness Reimbursement
  • Tuition Reimbursement
  • Referral Bonus Program
  • Wellness Program
  • Team Building Events
  • Community Service Events