Finance Operations Admin

6 months ago

Fort Lauderdale, United States Charter Schools USA Full time

JOB PURPOSE: The Finance Operations Administrator provides operational support to the Finance Department and is responsible for monitoring, managing, and coordinating various activities and programs at CSUSA. specifically, those systems and applications related to Accounts Payable, Corporate Credit Cards and Corporate Travel and Expense reporting.

Front End as Assigned:

  • Administrator for Corporate credit card program
  • Processing of Corporate Credit Card Applications
  • Responsible for business filings for over 200 entities
  • Vendor Setup and Maintenance
  • Sales Tax Exemption applications and renewals
  • Serve as backup for monthly reporting of all credit card activity and reconciliation of corporate travel.
  • Serve as back up for the monthly audit of all employee travel profiles

Back-end as Assigned:

  • Assist with management of platforms for company's travel and credit card programs
  • Monthly reporting of all credit card activity and reconciliation corporate travel.
  • Monthly audit of all employee travel profiles
  • Monthly processing of confidential Accounts Payable entries and payments
  • Proactively create, generate, and analyze system reports to ensure compliance of company policy related to corporate credit card and travel.
  • Oversee and manages activities of the travel program to ensure timely processing, maintains quality assurance and takes corrective action when necessary
  • Serve as back up for the business filings for over 200 entities
  • Serve as back up for processing Corporate Credit Card Applications

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides support to increase the effectiveness and efficiency of all related travel and expense policies and procedures in conjunction with the credit card program
  • Provide optimal customer service support for employee travel and corporate credit card concerns
  • Employee on-boarding of the travel booking platform and travel program initiatives including direction regarding domestic travel arrangements through CTM (Concur)
  • Serves as a liaison between the internal customers and third-party service providers to ensure high-quality services; resolves issues and implements new requirements
  • Review and approval of travel profile requests
  • Assist with monthly reporting of airline rewards
  • Assist cardholders with reconciling, and resolving fraud cases
  • Assists in designing and delivering specific business solutions, as well as the function of each project and ensures that the objectives are being met.
  • Assists with various improvement projects.
  • Manage projects, track status, coordinate testing efforts and prepare test cases
  • Provides overall administrative support to the Director.
  • Participates in special projects as needed.

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
SKILLS AND KNOWLEDGE

  1. Outstanding organizational skills including time management and meeting strict monthly deadlines
  2. Work in a customer-focused manner to ensure internal customers receive an excellent service
  3. Experience using various databases and software
  4. Ability to communicate clearly and succinctly using verbal and written means

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

  • Usual office working conditions.

PHYSICAL DEMANDS

  • Travel within or outside of state.
  • Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with CSUSA salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA.

FLSA OVERTIME CATEGORY

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

EVALUATION
Performance will be evaluated in accordance with Charter Schools USA's policy.


DECLARATION

The Charter Schools USA Human Resources Department retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by Human Resources Department will be subject to disciplinary action up to and including termination.

JOB REQUIREMENTS

  • Bachelor's degree in business-related field required
  • 2+ years of related work experience
  • Project management experience is preferred
  • Proficient user of computer systems, with the ability to utilize MS software applications in a Windows environment, and learn other software applications quickly
  • Experience with advanced Excel functions
  • Experience with NetSuite
  • Ability to create materials and provide presentation.
  • Ability to Effectively Communicate with & support all levels within the organization.
  • Confidentiality

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