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Accounts Payable Analyst

1 month ago

Oceanside, United States Nitto Hydranautics Full time

Hydranautics is a part of the Nitto Group of companies and a global leader in the field of integrated membrane solutions which includes reverse osmosis, nanofiltration, ultrafiltration and microfiltration for water, wastewater and process treatment and applications. Currently used on seven continents throughout the world for diverse applications such as seawater desalination, industrial high-purity water, surface water treatment, wastewater treatment and specialty process applications.

Here at Hydranautics, we believe that diversity is key to our competitive advantage. All qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, ancestry, sex, sexual orientation, age, disability, marital status, domestic partner status or medical condition. We are proud to be a Drug-free, E-Verify and EEO employer.

We are proud to offer a generous compensation and robust benefits package to include medical, dental, vision, life insurance plans, F.S.A. and H.S.A plans, Retirement plans (401k and ROTH), (12) Paid company holidays, generous PTO, tuition reimbursement and career development, Employee Assistance Plan, Pet Insurance and more.

Note to Recruitment Agencies: Our Human Resources department is solely responsible for all recruitment activities.

JOB SUMMARY:

Under limited supervision, executes the Accounts Payable functions, resolves complex vendor payment and credit issues by researching and collaborating with other departments and monitors AP activities and provides cash flow forecast. Performs complex accounting functions, collaborates with month-end closing activities including preparing journal entries and general ledger account reconciliations. Conduct medium to high level financial analysis with the semi-annual budgeting process.

ESSENTIAL DUTIES and/or RESPONSIBILITIES:

1. Executes Accounts Payable functions including monitoring AP activities, verifying the accuracy of A/P batch output to ensure correct coding of vendor, cost center, general ledger account, invoice amount and matching these to check payment or ACH output.

2. Identifies opportunities to enhance efficiency and reduce manual intervention through the adoption of digital technologies such as electronic invoicing, automated approval routing, and electronic payments.

3. Manages invoices for complex purchase orders, non-purchase orders and other expenses. Researches and resolves payment issues by liaising with Procurement and other departments.

4. Administers the vendor credit GL account by recording, applying and reconciling credit memos accurately.

5. Prepares month-end accrual journal entries and reconciliations of the related general ledger accounts.

6. Manages the Concur Expense Management System for the organization including maintaining accounts, audits expense reports in accordance with company policies and procedures and expense coding and creates and reviews journal entries from third-party vendor.

7. Oversees company credit card accounts including maintenance of accounts in accordance with the company's policy, audits expense reports and credit card payments; reconciles and monitors payables and creates and reviews journal entries from third-party vendor.

8. Partners with Accounting management in the preparation of Nitto monthly, quarterly, annual financial reporting packages/DIVA and semi-annual budget reports.

9. Participates in the year-end accounts payable related tax compliance process, e.g., 1099's.

10. Analyzes multi-state sales & use tax returns and property tax returns. Executes tax research, forms solutions, and partners with accounting team to ensure tax compliance and in responding to tax audits and other accounting issues.

11. Contributes to internal control activities such as JSOX compliance testing and documentation.

12. Partners with accounting team and prepares reports in responding to external financial review, internal audits, and income tax returns.

13. Formulates and evaluates ad-hoc reports from the Enterprise Resource Planning (ERP) system for internal and external customers.

14. Other duties as assigned.

MINIMUM EDUCATION and/or EXPERIENCE:

1. Bachelor of Science degree in Accounting, Finance or Business Administration, a plus; and five (5+) plus years' experience in general accounting, A/P or A/R, or equivalent combination of education and experience

KNOWLEDGE, SKILLS and/or ABILITIES:

1. Strong working knowledge of General Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), Sarbanes-Oxley concepts and principles and financial management and internal control methodologies.

2. Strong understanding of AP principles, practices, and systems, including ERP platforms (JDE a plus) and AP automation tools (e.g., Concur, Ariba, Scanman).

3. Solid verbal and written English communication skills to read and comprehend complex business and financial concepts; communicate technical concepts clearly to customers and internal groups of diverse native languages, cultures, and technical abilities.

4. Strong application of critical and analytical thinking skills along with exceptional problem-solving skills.

5. Strong planning and organizational skills and follow through with an ability to work in a fast-paced environment.

6. Demonstrated ability to handle highly sensitive confidential financial information in completing assignments and abide with the organizations' business ethical standards.

7. Advanced use of computers and Microsoft Office Suite Applications such as Word, Excel, TEAMS, Outlook and JD Edwards as well as other accounting and/or financial software applications

8. Ability to enter data with a high-level of accuracy, attention to detail and good follow through and strong customer service skills.

9. Proficient in prioritizing work to meet deadlines, and multi-task while maintaining flexibility in a fast-paced manufacturing team environment.

10. Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures.

11. Read and interpret documents such as safety rules, operating and maintaining instructions and procedures manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the organization.

12. Deal with problems involving several concrete variables in standardized situations; apply common sense understanding to carry out instructions furnished in written or oral form.

13. Bilingual or Multi-lingual in languages frequently used within the Nitto Group of Companies employees and/or customers, Japanese language a plus.

PHYSICAL DEMANDS and/or WORK ENVIRONMENT: (Typical physical demands and the work environment characteristics an employee must meet and encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

1. Position works in an office environment (on-site in Oceanside) involving prolonged sitting in front of a computer workstation.

2. Ability to work under demanding requirements and hard deadlines (e.g., product deliverables).

3. Must be able to work extended hours per the demands of the business especially for month-end closing.

4. Communication with overseas offices and/or customers in different time zones and across cultures requires flexible availability (possibly early morning or late night) and strong interpersonal skills.



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