Executive Assistant

3 weeks ago

Houston, United States Wärtsilä Full time

Executive Assistant

Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation technology, including the GEMS Digital Energy Platform.

Did you know Wärtsilä has delivered 76 GW of power plant capacity and more 110 energy storage systems in 180 countries around the world?

In this fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride?

Wärtsilä’s is looking for an  Executive Assistant supporting our Energy Business AMER . The ideal candidate will be a self-starter that can work independently and thrive in a fast paced, constantly changing environment while the company grows and develops with the industry.

Qualified candidates will assist effectively in all office and administrative duties. Qualified candidates will bring added value to the position by acting independently and managing their own work to maximize effectiveness for those that they support and provide accurate, timely and effective service. They will create a positive, can-do spirit for both internal and external customers. The preferred location for this position is Wärtsilä’s location in Houston, Texas.

Job Overview:

As an  Executive Assistant , you will possess stellar interpersonal skills, a positive can-do attitude, initiative, good judgment, common sense, the ability to maintain confidentiality, set priorities, effectively manage ambiguity and handle multiple tasks simultaneously for multiple executives. The ideal candidate should have a strong customer service approach, be self-confident and self-directed, have strong written and verbal communication skills. The ability to react with appropriate urgency to situations and events that require quick response or turnaround is a must. Qualified candidates should have a proven track record of proactively managing multiple calendars at the executive level, be able to shift directions/be flexible in changing situations and be able to prioritize incoming work.

The ideal candidate has a Bachelor's degree and 10 years of experience supporting multilple "C" suite exectives within a multinational organization. 

As a Executive Assistant, you will focus on these responsibilities:

Based on candidates competencies, assist marketing team with AMER marketing events and support AMER strategic initiatives. Executive-level interfaces within the organization and across the company. Proactively manage multiple calendars, making decisions on behalf to prioritize calendar requests based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time. Assume control of all expense reporting for the executive team. Coordination of internal and external meetings working with various people within the organization and External Partners. Arrange agendas, take notes, and follow up on action items from team meetings Manage domestic and international travel plans and agendas Provide Administrative support for multiple team members. Some examples are, but not limited to: space planning, maintain team aliases, assist with onboard new employees, coordinate office moves, order supplies, maintain equipment, coordinate and execute team morale events Hiring & Headcount management & requests. Plan, budget and organize team-building activities including all-hand meetings, off-site. meetings, company picnics, company holiday parties, project success ceremonies and employee rewards. Organize recruiting efforts including out-of-town candidate accommodations and candidate interviews. Work with facility management to oversee general office operations, enforce office security and safety regulations, conduct budgeting and planning activities of facility maintenance and improvements. Work with facility managers and oversee the implementation of facility plans. Conduct procurements of office suppliers and equipment and maintain proper stock levels. When requested, research, collect and analyze data for various members of the management team. Assist executive team members with immigration issues related to travel, training and visitors. All other duties as assigned.

To be successful in this role, we expect you to have:

Bachelor’s degree or equivalent experience. 3 to 10 years previous experience supporting “C” suite executives within a large multinational organization supporting multiple executives. Must be highly organized. Exceptional communication skills, verbal and written in English. Spanish is a plus.  Expert level with Microsoft Office products. Previous experience with SAP and Concur a plus. Previous experience in a multinational company is a plus Preferred location: Houston, TX, USA.

Physical/Environmental Requirements:

Must be able to walk and stand approximately 30 to 50%. Must be able to lift 10 to 15lbs on an occasional basis. Environment – Generally quiet office environment, low noise. Exposure – Limited to none, exposure to dangerous chemicals or hazardous work environment.

Last application date: 24/05/2024 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

This is Wärtsilä

  • Executive Assistant

    2 weeks ago

    Houston, United States Love's Travel Stops & Country Stores Full time

    Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings. Assist in the timely management of all communic Executive Assistant, Executive, Assistant, Business Services

  • Executive Assistant

    2 weeks ago

    Houston, United States International Staffing Consultants, Inc. Full time

    Executive Assistant Role:Executive Assistant will work closely with the CEO to drive projects forward. This includes creating and updating spreadsheets, compiling data, and implementing processes to streamline operations.Conduct thorough research and gather information, synthesizing it into concise, insightful summaries and reports for the CEO.Manage the...

  • Executive Assistant

    2 weeks ago

    Houston, United States ExecuTeam Staffing Full time

    Executive Assistant. Zip Code: Houston, TX 77057 | Location: Galleria Area. Employment Type: Temporary | Workplace Type: On-site. Schedule: Monday through Friday, 8 am - 5 pm | Salary: $24 an hour Do you have administrative experience in a clerical s Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Houston, United States ExecuTeam Staffing Full time

    Executive Assistant. Zip Code: Houston, TX 77043 | Location: Northwest Houston. Employment Type: Temporary | Workplace Type: On-site. Schedule: Monday through Friday, 7:30 am - 4:30 pm | Salary: $35 an hour Are you someone with background experience Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Houston, United States Precision Castparts Corporation Full time

    The Executive Administrator entails meticulous coordination of meeting schedules and travel arrangements for multiple managers within the organization. Proficiency in Microsoft Office is essential for crafting professional business presentations. Add Executive Assistant, Executive, Manager, Microsoft, Assistant, Manufacturing, Management, Business Services

  • Executive Assistant

    1 week ago

    Houston, United States ex2 Full time

    Company Descriptionex2 is a global technology conglomerate that specializes in developing training-data facilities worldwide. Our core mission is to annotate data for artificial intelligence algorithms will making a difference globally. We are committed to bridging the gap between local talent and global opportunities, empowering communities, and driving...

  • Executive Assistant

    1 week ago

    Houston, United States ex2 Full time

    Company Descriptionex2 is a global technology conglomerate that specializes in developing training-data facilities worldwide. Our core mission is to annotate data for artificial intelligence algorithms will making a difference globally. We are committed to bridging the gap between local talent and global opportunities, empowering communities, and driving...

  • Executive Assistant

    1 week ago

    Houston, United States ex2 Full time

    Company Descriptionex2 is a global technology conglomerate that specializes in developing training-data facilities worldwide. Our core mission is to annotate data for artificial intelligence algorithms will making a difference globally. We are committed to bridging the gap between local talent and global opportunities, empowering communities, and driving...

  • Executive Assistant

    3 weeks ago

    Houston, United States Search Services Full time

    Our dynamic and rapidly growing central Houston oil and gas client is seeking a highly skilled and organized Executive Assistant to provide support to their executive team. The successful candidate will be a proactive and detail-oriented professional with exceptional organizational and communication skills.ResponsibilitiesExpense Management: Accurately...

  • Executive Assistant

    3 weeks ago

    Houston, United States Bible Way Fellowship Baptist Church Full time

    Job DescriptionJob DescriptionSalary: Based on ExperiencePosition Title:      Executive Assistant Position Details: The position reports to the Executive Officer over Discipleship, Fellowship, Outreach, and Worship Support.The position reports to the Executive Officer over Christian Education, Media, and Worship.Full-Time:  Monday – Friday 8:00 am...

  • Executive Assistant

    2 weeks ago

    Houston, United States Centuri Group, Inc. Full time

    Who We Are Linetec is a part of Centuri Group, which is comprised of a group of companies that make up a utility infrastructure enterprise, operating throughout the US and Canada, safely delivering gas, electric and utility services to our customers Executive Assistant, Executive, Operations, Assistant, Construction, Business Services

  • Executive Assistant

    2 weeks ago

    Houston, United States Insperity Full time

    Executive Assistant (Remote in TX) Are you ready to take your passion for organization, collaboration, and community impact to the next level? We are looking for an exceptional Executive Assistant to join our vibrant organization and be the driving force behind positive change! Houston in Action operates on the belief that we can do greater things...

  • Executive Assistant

    2 weeks ago

    Houston, United States Wartsila Oyj Abp Full time

    Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation...

  • Executive Assistant

    7 days ago

    Houston, United States Wärtsilä Full time

    **Executive Assistant**: Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy...

  • Executive Assistant

    2 weeks ago

    Houston, United States Wärtsilä Full time

    Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation...

  • Executive Assistant

    2 weeks ago

    Houston, United States Recruiting Source International Full time

    Executive AssistantHouston, TX 77054ContractThe Executive Assistant will provide administrative and operational support to the C-Level Leaders, specifically a Chief Medical Officer and a Chief Executive Officer. The Executive Assistant will provide high-level general and administrative support, handling information requests, overseeing special projects and...

  • Executive Assistant

    2 weeks ago

    Houston, United States Aquent Full time

    OverviewPlacement Type: TemporarySalary (USD): 37.00 - 41.99/hr DOEStart Date: 05.08.2024Location: Bentonville, AR; M-F 8:00 AM -5:00 PM Role Overview: We are seeking a highly detail-oriented Executive Assistant with experience in a fast-paced corporate environment to support the Senior Vice President of our client. This role involves calendar management,...

  • Executive Administrative Assistant

    2 weeks ago

    Houston, United States Advatix, Inc. Full time

    Executive Assistant Role Summary Our client seeks an organized and proactive individual to join our team as an executive assistant. This role will support upper management and support staff by handling administrative tasks, helping with projects, coo Administrative Assistant, Executive, Administrative, Executive Assistant, Support Staff, Operations

  • Bilingual Executive Assistant

    4 weeks ago

    Houston, United States Addison Group Full time

    Currently looking for an Executive Assistant that is bilingual in English and Spanish. The job details are listed below for this position! Job Summary: Reporting directly to the Managing Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for...

  • Bilingual Executive Assistant

    3 weeks ago

    Houston, United States Addison Group Full time

    Currently looking for an Executive Assistant that is bilingual in English and Spanish. The job details are listed below for this position! Job Summary: Reporting directly to the Managing Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for...