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Accounting Specialist

4 months ago

Evanston, United States Northwestern University Full time
Job Summary:

Provides a variety of financial & accounting support using initiative & an intermediate knowledge of applicable skills, methods & practices & chooses appropriate alternatives from among pre-defined policies & procedures to complete mainly routine work that involves standard problems & decisions.  

Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. 

Provides administrative &/or clerical support.

Inventory

Journal &/or ledger

Procurement card program

Purchase orders

Reconciliation

Transfer charges

Wire transfers

Accounting policy & procedure

Accounts payable

Accounts receivable

Bank deposits

Budget

Cash receipt

Chart &/or account coding

Expense reimbursement

Financial Statements

Please note: Supervisor provides objectives & deadlines.   Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures.   EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities :

Budget:

  • Completes functions/tasks associated with the annual budget open/close processes.

Analysis, Statements & Reporting:

  • Performs data entry in spreadsheets &/or databases.

Transactions:

  • Completes & maintains transactions in enterprise systems. 
  • Reviews, ensures approval, prepares, processes, reconciles & provides receipts (as appropriate) for transactions.  
  • Troubleshoots problems.
  • Performs vendor/account research as needed.
  • Obtains additional information by phone, US- or e- mail from customers/vendors; corrects or escalates.  
  • Maintains Chart of Account lists.
  • Prepares & delivers bank deposits.
  • Enters information into database.

Administration:

  • Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.  
  • Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.  
  • Completes other administrative &/or clerical activities such as filing, faxing, sorting, copying, organizing meetings; reserving AV equipment, etc.

Miscellaneous 

Performs other duties as assigned.

Minimum Qualifications:

  • High school diploma or the equivalent.
  • 2 years accounting &/or bookkeeping experience or the equivalent combination of education & experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.

Preferred Qualifications: 

  • Excellent interpersonal skills;
  • Excellent oral and written communication and organizational skills;
  • Attention to detail and multitasking skills;

Preferred Competencies: (Skills, knowledge, and abilities)

  • Detail oriented while understanding the bigger picture
  • Critical thinking
  • Ability to manage follow up requirements independently.

Target hiring range for this position will be between $17.88 to $25.15 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data .

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at  to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at  to learn more .



Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.