Buyer - Aviation / Aerospace

SUMMARY: The Buyer assists with all aspects related to the day-to-day purchasing activities, strategic purchasing and other purchases as detailed and/or assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide purchasing support to bases, including direct execution of Local Procurement Orders.
• Provide interface with transportation.
• Monitor Estimated Delivery Dates (EDDS) from suppliers; follow up with suppliers to ensure that the promised dates are maintained; inform employees who made the requisition of the obtained EDDS and any updates on the delivery of the ordered components; expedite orders when required, evaluate suppliers performance.
• Always strive to establish a better avenue where a strategic buying approach is more profitable, negotiate and finalize an "umbrella agreement" with them.
• Communicate with suppliers in case of any anomalies (received broken parts/units, warranty issues, certification issues, delays, over charges, etc.) and reach a solution.
• Gather necessary information required to populate the Warranty database.
• May be required to execute different tasks during day-to-day operation department activity.
• Provide necessary information to the department lead concerning the monthly highlights.
• Provide applicable input to the department lead concerning the monthly performance metrics.
• May be required to travel to different sites, as well as some deployment sites with the fleet, to act as the on-deployment supply representative.
• Process local consumables purchasing.
• Maintain satellite warehouse, parts count and location.
• Maintain satellite quarantine, parts count and locations.
• Assure proper data population of inventory/stores system in assigned location.
• Ensure incoming inspections are carried out on all items.
• Receive merchandise from different sources, conduct initial in-coming inspection(s).
• Ensure qualified personnel conduct the final merchandise receiving inspection prior to appropriately assigning location(s) and populating the inventory system accordingly.
• Prepare items for shipping (packing), respect special packaging instruction, as required.
• Receives requirements from Top Aces employees - Request for Parts (RFPs).
• Follow the established procedures in order to establish who to buy (satellite or central) and quantity to buy.
• If required, Creates Request for Quotes (RFQs) in order to obtain price and availability (P&A); participate in the selection process and provide recommendations to purchase, and create Purchase Orders (POs).
• Adjust required stock levels to adapt to unscheduled failure trends (min/max setting).

• Adapt systems to provide sufficient warning for procurement action.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Reporting any hazards or potential safety risks (such as unsafe situations and activities) to a supervisor immediately.
• Maintain compliance with all company policies and procedures.
• Perform related duties as assigned by supervisor.

SKILLS AND/OR QUALIFICATIONS

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office Word, Excel and Outlook).

CERTIFICATIONS, LICENSES, REGISTRATIONS

• Dangerous Goods and IATA Certification Preferred

EDUCATION AND/OR WORK EXPERIENCE

• Associate degree preferred
• At least 2 years' experience in purchasing/logistics in aviation industry
• Minimum of 5 years' general buyer experience.

PHYSICAL REQUIREMENTS

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Must be able to talk, listen and speak clearly on telephone.

SPECIAL WORK CONDITIONS

• Applicants selected may be subject to a Government security investigation and must meet the eligibility requirements to be cleared for and to gain access to applicable classified information.

This description has been designed to indicate the general nature and level of work being performed by employees working in this position and within this Job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Top Aces Corp. is an equal opportunity employer and values diversity. All employment and personnel related decisions are decided solely on the basis of qualifications, merit, performance and business need.