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Senior Associate, Project Management, Ukraine Portfolio

3 months ago

Bethesda, United States DAI Full time

Job

Job Title : Senior Associate, Project Management, Ukraine Portfolio

Department : U.S. Government (USG) Programs

Reports to: Project Manager or Director, Ukraine Portfolio

Work Location: Bethesda, Maryland

Position Overview

The Ukraine Portfolio seeks a Senior Associate, Project Management The Ukraine program management portfolio currently has 6 active projects in technical sectors spanning economic growth, local governance, anti-corruption, and cybersecurity. The  Senior Associate  will be support a portfolio of projects within the Ukraine implementation portfolio they are assigned – serving as a key, home office support link to the project implementation team based in Ukraine and Bethesda, MD. Reporting to a home office Project Manager or Director, the Senior Associate assists in providing operational, financial and contractual oversight to projects, which in turn helps the project achieve quality programming and development results. As a member of the home office project management team, the Senior Associate collaborates with colleagues in the home office, with the project, and across USG Programs at DAI. 

This is a full-time hybrid position with Monday – Thursday in office work in Bethesda, MD.

Responsibilities 

Project Management Support 

·Serve as a liaison to project teams for day-to-day problem-solving and operational support with limited guidance from the Project Manager/Director. 

·Independently identify and trouble-shoot routine problems, escalate more complex issues to the Project Manager/Director along with ideas for solutions, and follow up on issues until resolved. 

·Provide short-term coverage for other Associates as needed. 

Project Coordination 

·Coordinate routine and advanced project administrative activities under the responsibility of the home office, including management of project staff and consultant documents, requesting purchases for goods and services, and tracking project deliverable due dates and ensuring timely submissions. 

·Perform time-sensitive administrative tasks including reviewing vendor invoices, issuing and tracking requisitions, monitoring and adjusting accounts payable submissions, auditing expense reports, and coordinating the mobilization and demobilizing of staff on overseas country assignments. 

·Conduct advanced auditing of grant, subcontract, and operations files to ensure compliance with U.S. Government requirements and DAI policies and procedures. Maintain files and ensures record retention compliance. 

Contract Management 

·Initiate requests for internal and client approvals, coordinate submissions for contract and subcontract modifications, and coordinate all other requests for contract office support. 

·Draft routine and advanced contractual documents using approved templates. 

·Identify and synthesize potential issues and propose possible solutions to Project Manager/Director, Contracts Administrator, and project team based on a demonstrated understanding of U.S. Government requirements and DAI policies and procedures. 

·Monitor compliance with contract and regulations and escalate issues with possible solutions as needed. 

Financial Management 

·Review and process project financial transactions and monthly project invoices. 

·Review and process consultant, subcontractor, and vendor invoices through DAI’s financial management system independently. 

·Create and/or maintain project budgeting tool and coordinate data entry from project and home office. 

·Support monthly financial analysis, quarterly forecasts, and ad hoc financial troubleshooting and reporting as requested with limited guidance from the Project Manager/Director. 

·Contribute to strategic decisions about project financial performance, as requested. 

Business Development 

·Support budgeting for new bids, in close coordination with the proposal team; may price smaller proposals.

Additional responsibilities as deemed necessary. 

Qualifications & Skills  Minimum Qualifications: 

One year of relevant administrative or professional experience in project management and a college degree. Candidates with more years of relevant experience without a college degree will be considered.  Strong administrative, analytical and organizational skills, with a meticulous attention to detail.  Ability to handle confidential and/or sensitive information with discretion.  Ability to take initiative and problem solve.  Flexibility to adjust to changes in demands, new situations, or approaches.  Strong written and oral communication skills with the ability to communicate information clearly and tailor communication style to diverse audiences.  Ability to build and maintain collaborative, respectful relationships with colleagues and external clients at all levels and from diverse cultures and backgrounds.  Willingness to adjust work schedule as needed to support teams located in different time zones/countries. Willingness to travel to any country where DAI operates and the DAI Global Security team deems safe for travel. Authorization to work in the United States. Based in one of the following U.S. locations where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington.

Preferred Qualifications: 

Proficiency using Microsoft Office applications, particularly Excel. Proficiency in a second language (Ukranian. Spanish, French, Russian, or Arabic preferred).  Experience with U.S. Government project management, particularly USAID.  Experience with Enterprise Resource Planning (ERP) software and other data management systems. 

Compensation & Benefits: 

The full-time equivalent annual base salary for this U.S.-based position is expected to be between $63,704 to $69,325. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs. 

Eligible U.S.-based employees will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation and holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended. 

Equal Employment Opportunity 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran. 

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner. 

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.