Capital Asset Management Supervisor

3 weeks ago

East Lansing, United States Michigan State University Full time

Working/Functional Title

Capital Asset Management Supervisor

Position Summary

Interested in helping MSU make a difference in the world by providing effective supply chain solutions? MSU University Procurement and Logistics seeks a supervisor for the Capital Asset Management team who is tasked with creating, tracking, and maintaining records for all university movable capital assets. This role works closely with university partners in support of the university's compliance and regulatory requirements.

Job Duties:

Maintains knowledge and an awareness of related federal, state, and university regulatory and compliance requirements 

Builds, implements, and communicates updated policies, processes, reports, training, and communication methods

Ensures policy compliance with regulations and requirements 

Directs and assigns audit processes to ensure compliance and accuracy, and provides seamless support to campus partners 

Monitors CAM department resources to support success and ensure adequate training

Compiles, analyzes, and reports data that is maintained in various systems to support compliance and communication efforts 

Creates and monitors CAM departmental budget, including monitoring expenses for fiscal responsibility

Creates/maintains asset records, audits PO/PREQ/invoices, and applies payments to align with capitalization thresholds and policy

Assists units in using the financial system asset module, i.e. transferring equipment, general error corrections, retiring assets, etc.

Reviews and processes Gift and Loan forms related to capital assets

Acts as a liaison with university departments; provides excellent customer service to campus stakeholders

Coordinates day-to-day operations of Capital Asset Management including direct supervision of CAM staff (five CTU employees)

Oversees operations to maintain quality control and meet deadlines; monitors progress of individual and team goals

Provides direction and planning for CAM, in alignment with MAU strategic initiatives

Coordinates year-end activities

Creates metrics and data reporting for leadership and identifies gaps in current reporting 

Effectively leads the team to implement process and operation improvements

Identifies improvements to mitigate risks, provides recommended solutions to leadership, and manages implementation of initiatives

Conducts physical audits of equipment and tags assets to ensure asset control and procedural compliance (requires physical presence in campus buildings to locate and identify university assets)

Promotes the use of non-capital asset tags for departments to track their own equipment that does not meet the capitalization threshold

Demonstrates visionary, motivational, and supportive leadership

Presents an attitude of continuous improvement and growth

Is present and visible in daily work and is approachable to staff

Exhibits excellent written and verbal communication skills

Receives and provides feedback effectively, holds people accountable while maintaining positive relationships

Maintains an inclusive and collaborative environment, both internally and externally to unit

Coordinates with Transportation Services to audit VIN numbers of motor pool vehicles for new vehicles as records are created

Provide timely, accurate information with a focus on providing positive customer experiences

Oversees moveable capital asset tagging process – including tag generation, tracking, updating records and processes to comply with policy

Builds and implements updated processes, reports, training and communication methods on behalf of CAM

Develops and implements policy and procedure updates including training and communication plan to CAM staff and stakeholders

Unit Specific Education/Experience/Skills

Knowledge normally acquired in the first two or three years in college, technical, or vocational school in a field related to the area of responsibility; five to eight years of related and progressively more responsible or expansive work experience in supervising operational activities related to the area of employment; OR knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a field related to the area of responsibility; three to five years of related and progressively more responsible or expansive work experience in supervising operational activities related to the area of employment; or an equivalent combination of education and experience.

Desired Qualifications

Valid drivers license. Desired EDU/EXP: An inquisitive thinker who thrives on finding innovative and unconventional solutions; ability to recommend enhancements to business processes; excellent problem-solving skills; degree or experience in Supply Chain Management; experience using Kuali Financial Systems Capital Asset Management module and preparing KFS documents (e-docs); inventory audit experience; knowledge of federal regulations pertaining to maintaining/reporting capital assets; knowledge of Manual of Business Procedures, Section 224; proficient in Excel; calendar management experience

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

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