Accounting Assistant III

5 months ago

Commerce, United States The Texas A&M University System Full time

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

Use the Upload button to add each document. You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB. All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

Cover Letter Resume/CV Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered). Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). 
If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at .

SUMMARY:

The Accounting Assistant III, under general supervision, is responsible for processing and maintaining financial transactions for Texas A&M University-Commerce. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes.

DUTIES & RESPONSIBILITIES:

Administers all disbursements for divisions of the University. Assures accuracy of all information provided by each department for reimbursement. Prepares all vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes. Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments. Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials. Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers. Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received. Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner. Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and Citi-Manager. Assists Accounts Payable Supervisor with high priority projects including, but not limited to: reporting, audits, and reconciliations. Reviews Oversight audit items and clears or addresses as appropriate. Analyzes utility statements to ensure accuracy and allocates payments across different meters, and communicates with utility vendors regarding invoice discrepancies. Manages the daily operations of the eProcurement system and pro card audits, working directly with the Accounts Payable Supervisor to resolve any issues. Inputs data into the cash disbursement system and verifies account balances are sufficient for payment. Maintains sub-ledgers on the cash disbursement system through data entries. Inputs foreign vendor data into Glacier. Serves as back-up administrator for CBT card program. Serves as a contact for eProcurement related questions.

MINIMUM REQUIREMENTS:

Education: High school diploma or equivalent combination of education and experience. Experience / Knowledge / Skills: Four years of related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of financial transactions. Advanced knowledge of accounts payable practices and standards. Ability to: Ability to multitask and work cooperatively with others. Ability to analyze financial information. Ability to work with sensitive information and maintain confidentiality. Licensing/Professional Certifications: None Physical Requirements: None Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelor’s degree. Knowledge of fund accounting. Experience with FAMIS (Financial Accounting Management Information System), Fortis (electronic file management system), Glacier (International Tax Compliance system), eTravel (Concur-Online Travel Management System), and Citi-Manager (online procurement/travel card system).

SUPERVISION OF OTHERS:

May supervisor student workers.

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