Accounting Assistant III

2 days ago

Commerce City, Colorado, United States The Texas A&M University System Full time
Job Description

Job Summary:

The Accounting Assistant III is responsible for processing and maintaining financial transactions for The Texas A&M University System. This role coordinates the payment of goods and services for all divisions of the university, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes.

Key Responsibilities:
  • Administers all disbursements for divisions of the university, ensuring accuracy of all information provided by each department for reimbursement.
  • Prepares all vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
  • Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system to audit encumbrance documents and process payments.
  • Regulates an extensive filing system for accounts payable documents (Vouchers, IDT's, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
  • Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
  • Ensures accuracy and verification of all invoices paid for the university as well as verification that goods and services have been received.
  • Prepares daily report for accountant's audit of processed vouchers, and ensures payments are released in a timely manner.
  • Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and Citi-Manager.
  • Assists Accounts Payable Supervisor with high priority projects including, but not limited to: reporting, audits, and reconciliations.
  • Reviews Oversight audit items and clears or addresses as appropriate.
  • Analyzes utility statements to ensure accuracy and allocates payments across different meters, and communicates with utility vendors regarding invoice discrepancies.
  • Manages the daily operations of the eProcurement system and pro card audits, working directly with the Accounts Payable Supervisor to resolve any issues. Inputs data into the cash disbursement system and verifies account balances are sufficient for payment.
  • Maintains sub-ledgers on the cash disbursement system through data entries.
  • Inputs foreign vendor data into Glacier. Serves as back-up administrator for CBT card program. Serves as a contact for eProcurement related questions.
Requirements:
  • High school diploma or equivalent combination of education and experience.
  • Four years of related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of financial transactions. Advanced knowledge of accounts payable practices and standards.
  • Ability to multitask and work cooperatively with others. Ability to analyze financial information. Ability to work with sensitive information and maintain confidentiality.
  • None
  • None
  • None
Preferred Education / Skills / Experience:

Bachelor's degree. Knowledge of fund accounting. Experience with FAMIS (Financial Accounting Management Information System), Fortis (electronic file management system), Glacier (International Tax Compliance system), eTravel (Concur-Online Travel Management System), and Citi-Manager (online procurement/travel card system).

May supervise student workers.

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