Legal Support Specialist

3 weeks ago

Sarasota, United States Williams Parker Full time

Williams Parker, the region's largest and oldest law firm, is actively seeking Legal Support Specialists to join our client-centric team. A Legal Support Specialist facilitates the efficient operation of assigned department(s) by performing a variety of clerical and administrative tasks. This is a generalist role that includes providing coverage for legal assistants during scheduled and unscheduled absences, providing back-up support for front desk reception, and performing a variety of project management, word processing, and clerical duties.

The Legal Support Specialist must be able to grasp information quickly, work independently with limited daily oversight and instruction, and be able to multitask. The role requires an individual to be flexible, able to work under time-pressure to meet deadlines and handle last-minute requests. He/she should be very organized, proactive and results-oriented. The individual should be comfortable working with a variety of personalities, while maintaining a professional attitude at all times. Lastly, the individual should desire to learn new skills and to expand their position skills over time.

If YOU are ready to level up your career with sophisticated work alongside talented long-term happy employees who enjoy the best pay and benefits package around, we want to hear from you today.

Requirements

Document services

  • Lead digitization and paperless initiative
  • Prepare and manage FedEx/Certified Mail/Return Receipt mailings
  • Receive, process, and maintain all corporate audit letters
  • Set-up and maintain workspace folder structure and electronic data room folder for M&A transactions, including managing external permissions
  • Draft paper/electronic closing binder of transaction documents for attorney review
  • Drafts, revises, proofreads, or transcribes documents, presentations, or correspondence.

Internal and external client services

  • Provide back-up desk coverage for planned and unplanned PTO and leaves of absence
  • Attend closings & signings to provide notary/witness/copy services
  • Coordinate errand requests and courier deliveries
  • Coordinate travel arrangements
  • Facilitate holiday card/gift list task
  • When filling in for primary receptionist, professionally and warmly greet all guests that enter the firm’s lobby. Answers and transfers incoming calls, screening when necessary to promptly route the call. Receive and route incoming deliveries. Accept reservations for conference rooms and manage schedule.

Billing and accounting services

  • Notify attorney and assistant when billing is available for review
  • Handle all client receipt of funds and refund requests
  • Process attorney reimbursements and check requests

Registered Agent services

  • Scan received incoming registered agent mail and circulate to responsible attorney and assistant
  • Set-up and maintain iManage workspace for registered agent matters/log
  • Maintain iManage log of all registered agent matters incoming and outgoing
  • Triage all internal and external registered agent inquiries

Benefits

  • Market leading compensation package
  • Health and disability insurance
  • Vision and dental insurance
  • Firm-paid life insurance, with ability for employee to purchase additional insurance
  • Employee Savings Plan with employer contributions
  • 401(k) with employer contributions
  • Paid time off
  • Paid parental leave
  • Perks platform offering over 30,000 unique discounts
  • Referral program
  • Wellness program

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