CO Administrative Coordinator

6 days ago

Baltimore, United States Johns Hopkins University Full time

Job Req ID:

113345

CO Administrative Coordinator

We are seeking an who will provide high-level administrative, clerical, operations, and coordination of patient care in a fast-paced environment. The person must be extremely proactive, energetic, adaptable, and reliable. The ability to remain agile to changes real-time is a must. In addition, the candidate must be an effective communicator and be able to anticipate the needs of the team members they support. The person should require minimal supervision with the day-to-day handling of tasks and will report directly to the Supervisor of Gynecologic Specialties.

Specific Duties & Responsibilities

Clinical Program Planning & Management:

Responsible for communicating all critical EPIC updates to Faculty. Clinical Administrator liaison for Johns Hopkins Womans Health Group. Schedules appointments for providers in the Bartlett clinic and outside community clinics. Serves as a liaison to health care agencies, fellowship organizations, and insurance companies in a manner consistent with the University's policies and goals. Reviews and reports patient satisfaction to leadership. Addresses patient complaints and ensures prompt resolution of their concerns. Assist quality improvement for programs in Gyn Specialties.

Administration

Liaison for patients issues and refers to appropriate channels for resolution as necessary. Completes all high-level administrative correspondence. Trains new office staff in all duties in the administrative office. Responsible for submission and processing of invoices, processing reimbursements, submitting shopping carts, payment of consultants, vendors, and independent contractors, purchase orders. Coordinates meeting for designated faculty, including the Vice Chair of Quality and Safety. Manage conflict-free daily calendars for designated faculty. Completes FMLA and disability forms. Plan, coordinate, attend, and capture meeting minutes and follow-up actions for designated faculty. Assist in the development of new administrative policies and procedures as needed to ensure smooth operation of the Division. Manages and monitors HOCO templates. Also assist with referrals and urgent appointments for HOCO. Reconciles grant budgets. Orders all supplies needed for the GYN Division, MIGS, Colemans research team and Bartlett clinic.

Climate Setting & Leadership

To conduct self in an exemplary fashion to achieve goals and set example for others within the division. To establish communication channels with staff and faculty to ensure that they receive information on internal and external issues which effect the operations of the assigned areas, as well as provide advice, assistance, and service that aids them in attaining related objectives; and to be a source of information to senior leadership and other external and internal personnel.

Minimum Qualifications
High School Diploma or graduation equivalent. Three years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
Excellent organizational and administrative skills with strong attention to detail and timeliness. Ability to develop routines to manage workloads and organize work efficiently. Readiness to interact with a variety of people and assume diverse duties and tasks. Desire to work closely with others as part of a dynamic and dedicated team. Knowledge of administrative processes and approaches and financial knowledge.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins Universitys salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: .

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the .

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

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