Education Program Manager
2 weeks ago
Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
DermatologyJob Summary:
JOB SUMMARYThis position supports 2 ACGME accredited programs: the Dermatology Residency program and the Mohs Fellowship program. This position reports both to the Residency Program Director and the Fellowship Program Director. In addition, the position will work with the Vice Chair of Education on strategic initiatives and with the Clerkship Director in managing all medical student rotations.
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KEY RESPONSIBILITIES
Assist Residency Program Director in all residency and fellowship program related matters Assist Associate Program Director in all residency program related matters Assist Fellowship Program Director in all fellowship program related matters Assist Clerkship Director, Faculty, chief residents, and Administration as needed Oversee implementation of the residency application process through ERAS, facilitate the candidate review process for all faculty. Organize residency applicant interviews, interview day schedules, and all related activity for the residency match. Maintain personnel files for residents and fellows in compliance with ACGME and GME requirements Facilitate forms, paperwork, questions, registrations, from the Office of Housestaff and GME offices Create, approve, monitor, all Workday functions for the education program including creation of positions, access requests, registrations, etc… Facilitate forms, visas, required documentation for visiting scholars, residents, medical students Oversee maintenance of our Dept housestaff and program information on website Maintain and update housestaff handbook Coordinate outside electives for residents and non-resident physician trainees and act as liaison between the trainee and GME Oversee all aspects of medical student rotations with Clerkship Director, and other administrative offices. Support residents and fellows as needed on administrative tasks, their ability to access resources here at VUMC, professional development activities, and special events. Work with chief residents to maintain schedules, to ensure resident, fellow, and faculty coverage on clinics, didactic sessions, lab coverage, rotations, on call schedules throughout year. Manage expense tracker and update residents on their stipend account amounts regularly Administratively support partnerships or affiliations in the education program Purchase books and journals, other materials and supplies for residency and fellowship programs Provide reimbursements, track invoices, purchase orders, receipts etc… Organize and facilitate special events, support regularly scheduled events such as didactics, grand rounds, lectureships, etc… Other education or administrative duties as assignedOur professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.Core Capabilities :
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work ExperienceExperience Level:
3 yearsEducation:
Bachelor'sVanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
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