Facilities & Grounds Administrative Assistant

4 weeks ago

Springfield, United States Ozarks Technical Community College Full time

Position Summary

The part-time Facilities & Grounds Administrative Assistant performs clerical functions for the department with efficiency, dependability, and confidentiality. The individual must use discretion and initiative when handling diverse situations and complex problems. This position interacts with the public using tact and courtesy. The part-time Facilities & Grounds Administrative Assistant must be proficient in Microsoft applications including Word, Excel, Access, and PowerPoint. The essential functions of this position require a physical presence onsite.

Essential Job Duties

Answer the telephones for the Office of Facilities and Grounds when the individuals are unavailable or away from their desks.  Monitor and create work orders via e-mail and other verbal communications through the FMX web-based program. Process incoming mail and distribute to the recipients. Process and pay departmental invoices using the procurement card and check requests. Organize and maintain all files, records, and materials so that they are readily retrievable, whether electronic or hard copy. Assists the Administrative Assistant to the College Director of Facilities and Grounds. Process key issue and return forms. Distribute the copies of these forms to the appropriate department, record in key log, and return keys back into stock. Perform clerical duties for other members of the Facilities Department, as necessary. Assist with scheduling meetings and appointments while maintaining individual and office calendars. Perform other duties as assigned.

Required Knowledge, Skills & Abilities

Two years of customer service experience. Ability to work well with others. Strong oral and written communication skills. Ability to use information technology for professional productivity (such as Microsoft Office Suite).

Preferred Knowledge Skills & Abilities  

Experience working within a collegiate setting. Two years of office management or clerical experience.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:  (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment:  Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS

  • Facilities Administrative Assistant

    2 months ago

    Springfield, United States Effingham Hospital Inc. Full time

    Job DescriptionJob DescriptionDescription:Under the general direction of the Maintenance Manager, the facilities administrative assistant helps by providing administrative support and assistance to managing the day-to-day operations of the Maintenance Department in accordance with The Joint Commission, federal, state, and local guidelines, organizational and...

  • Facilities Administrative Assistant

    3 days ago

    Springfield, United States Effingham Hospital Inc. Full time

    Job DescriptionJob DescriptionDescription:Under the general direction of the Maintenance Manager, the facilities administrative assistant helps by providing administrative support and assistance to managing the day-to-day operations of the Maintenance Department in accordance with The Joint Commission, federal, state, and local guidelines, organizational and...

  • Administrative Facilities Coordinator

    4 days ago

    Springfield, United States CRRC MA Full time

    We are looking for a responsible Administrative Facilities Coordinator to perform a variety of administrative, facilities and clerical tasks. The Administrative Facilities Coordinator is often the first point of contact between the Facilities Management Group and other employees or visitors when they have a facility request or a problem to be...

  • Grounds Worker

    2 weeks ago

    Springfield, United States C&W Services Full time

    Job DescriptionJob DescriptionFunction / Responsibilities:Responsible for maintenance of grounds for all lawns, fields, walks, pathways, roads and parking lots at the client location. Essential functions:Mow lawns, using hand mower or power mower.Trim and edge around walks, flower beds and walls, using clippers, weed cutters and edging tools.Prune shrubs...

  • Grounds Worker

    2 days ago

    Springfield, United States C&W Services Full time

    Job DescriptionJob DescriptionFunction / Responsibilities:Responsible for maintenance of grounds for all lawns, fields, walks, pathways, roads and parking lots at the client location. Essential functions:Mow lawns, using hand mower or power mower.Trim and edge around walks, flower beds and walls, using clippers, weed cutters and edging tools.Prune shrubs...

  • Receptionist/Administrative Assistant

    4 weeks ago

    Springfield, United States The Salvation Army Eastern Territory Full time

    Opens the building for service and ensures that the facility is locked at the end of the day. Serves as the first point of contact to the general public, greeting visitors and clients at the front desk, and answering/screening telephone calls. Respon Administrative Assistant, Receptionist, Administrative, Assistant

  • Receptionist/Administrative Assistant

    4 weeks ago

    Springfield, United States Salvation Army USA Full time

    Overview REPORTS TO: Corps Officer SUPERVISES: Interns STATUS: Non-Exempt SCHEDULE: Full-Time, Flexible 35-40 hours per weekFUNCTION: The Receptionist & Administrative Assistant provides general office support with a variety of administrative activities and related tasks. This position is responsible for greeting visitors, answering and directing...

  • Receptionist/Administrative Assistant

    2 days ago

    Springfield, United States Salvation Army USA Full time

    Overview REPORTS TO: Corps Officer SUPERVISES: Interns STATUS: Non-Exempt SCHEDULE: Full-Time, Flexible 35-40 hours per weekFUNCTION: The Receptionist & Administrative Assistant provides general office support with a variety of administrative activities and related tasks. This position is responsible for greeting visitors, answering and directing...

  • Receptionist/administrative Assistant

    4 weeks ago

    Springfield, United States Boston IVF Full time

    **Reception/Administrative Assistant** With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a...

  • Receptionist/administrative Assistant

    1 day ago

    Springfield, United States Boston IVF Full time

    **Reception/Administrative Assistant** With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a...

  • Administrative Assistant

    2 months ago

    Springfield, United States UPSLOPE ADVISORS, INC Full time

    Job DescriptionJob DescriptionSalary: UpSlope Advisors is seeking a rockstar Administrative Assistant to join our team!  This person will support a variety of Agency offices and independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish...

  • Administrative Assistant

    3 days ago

    Springfield, United States UPSLOPE ADVISORS, INC Full time

    Job DescriptionJob DescriptionSalary: UpSlope Advisors is seeking a rockstar Administrative Assistant to join our team!  This person will support a variety of Agency offices and independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish...

  • GEOINT Ground Systems Engineer

    4 weeks ago

    Springfield, United States VTG Full time

    OverviewVTG is seeking a Ground Systems Engineer to provide Systems Engineering and Technical Advisory (SETA) services at Springfield, VA.  He/she will work multiple ground system projects and tasks—from broad, strategic issues (e.g. policies, concept of operations, etc.) to tactical concerns (e.g., near-term schedules, testing, etc.).What will you...

  • administrative assistant

    2 months ago

    Springfield, Illinois, United States Department Of The Army Full time

    Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, Position Description Number T5052000 and is part of the IL DCSOPS, National Guard. Duties As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities...

  • administrative assistant

    2 months ago

    Springfield, Illinois, United States Department Of The Air Force Full time

    Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL ANGHQ, National Guard. Duties As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-6, you will serve as the focal point for all administrative...

  • administrative assistant

    3 days ago

    Springfield, Illinois, United States Department Of The Army Full time

    Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, Position Description Number T5052000 and is part of the IL DCSOPS, National Guard. Duties As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities...

  • administrative assistant

    3 days ago

    Springfield, Illinois, United States Department Of The Air Force Full time

    Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL ANGHQ, National Guard. Duties As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-6, you will serve as the focal point for all administrative...

  • Receptionist/Administrative Assistant

    4 weeks ago

    Springfield, United States Boston IVF Full time

    Reception/Administrative Assistant With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a...

  • Receptionist/Administrative Assistant

    4 weeks ago

    Springfield, United States Boston IVF Full time

    *Reception/Administrative Assistant*With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a...

  • Receptionist/Administrative Assistant

    4 weeks ago

    Springfield, United States Boston IVF Full time

    *Reception/Administrative Assistant*With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a...