Executive Assistant Event Specialist

2 weeks ago


Raleigh, United States Well Care Health Full time

JOB SUMMARY
The Executive Assistant Event Specialist works under the supervision of the CEO with a dotted line to the Communications Manager. The position's primary functions are split evenly between general office administrative support and event and communications support. Will provide general administrative support to the CEO on a daily basis and to the Senior Leadership Team as needed.

JOB DUTIES

Administrative support will include a wide range of tasks such as coordinating calendars and scheduling meetings, taking meeting minutes, writing emails and general correspondence, utilizing Microsoft Office to create spreadsheets and presentations, coordinating meeting locations and catering, and serving as the main point of contact for the CEO's office.

Manage a large volume of email and Teams messages, assist with project-based assignments, provide reports, and maintain business forms and procedure manuals.

Work directly with the Communications Manager to assist with administrative and on-site tasks related to event planning and implementation, special projects, employee engagement events, and more.

Responsibilities will include a diverse set of tasks such as assisting with hotel selection and reservations, managing caterers, selecting and obtaining vendor quotes, ordering event supplies, communicating with accounts payable, coordinating employees for projects and photo shoots, creating spreadsheets for events, creative brainstorming, and very hands-on, on-site event tasks such as arranging decor, meeting vendors, welcoming guests, event set up, and much more.

This distinctive role offers a unique opportunity for growth and learning in home health office administration and corporate event planning.

JOB SPECIFICATIONS

1. Education: Associates Degree.

2. Licensure / Certification: None.

3. Experience: Working knowledge of commonly used concepts, practices and procedures used within administrative support. 5 plus years experience of administrative assistant experience

4. Essential Technical Skills: Working knowledge of MS Office including Word, Excel, Access and PowerPoint, Microsoft Outlook, phone systems, and collaboration tools (Webex, Teams, etc.)

5. Interpersonal Skills: Strong communication skills, high level of professionalism, and maintenance of confidentiality.

6. Essential Physical Requirements: Varied periods of sitting or standing, walking, lifting and carrying files, reaching, stooping, long periods of data entry.

7. Essential Mental Requirements: Ability to concentrate with frequent interruption, handle pressure of deadlines, good judgment, ability to follow procedures, ability to work independently.

8. Essential sensory requirements: Visual acuity, touch, hearing.

9. Exposure to Hazards: Office environment, toner for office machines, pitch of printers and computers.

10. Other – Hours of Work: Minimum 40 hours week, typically 8-5pm or 9-6 pm, Monday through Friday. Extended hours required during peak workloads or increase in volume.



  • Raleigh, North Carolina, United States Live Nation Entertainment Full time

    Position Overview:Live Nation Entertainment is in search of dedicated Production Support Specialists to assist in the execution of live events at Coastal Credit Union Music Park. This role is essential for ensuring smooth operations and will report directly to the Production Manager.Key Responsibilities:The Production Support Specialist will undertake a...


  • Raleigh, North Carolina, United States Sonar Spark Full time

    Position Overview:We are looking for a dedicated and detail-focused Event Coordination Specialist to enhance our vibrant team at Sonar Spark.In this position, you will play a crucial role in the organization and implementation of a variety of events, ranging from corporate functions to extensive public gatherings. Your innovative thinking and meticulous...

  • Event Assistant

    4 weeks ago


    Raleigh, United States The Loading Dock Full time

    Job DescriptionJob DescriptionDescriptionThe Loading Dock is seeking a dedicated and enthusiastic Event Assistant to join our team. The ideal candidate will play a crucial role in maintaining a welcoming and hospitable environment for both members and guests. Responsibilities include greeting guests, assisting with event setups and breakdowns, and ensuring...


  • Raleigh, United States Ansys Full time

     Requisition #: 15131    Our Mission: Powering Innovation That Drives Human Advancement     When visionary companies need to know how their world-changing ideas will perform, they close the gap between design and reality with Ansys simulation. For more than 50 years, Ansys software has enabled innovators across industries to push...


  • Raleigh, North Carolina, United States Capital Vacations Full time

    Under general supervision, the Field Package Sales Marketing Specialist travels to various events and locations to establish and dismantle booths and promotional displays, engaging with potential customers to advocate for Capital Vacations ownership, thereby generating leads and facilitating package sales in alignment with company policies and training. Key...

  • Events Specialist

    2 weeks ago


    Raleigh, North Carolina, United States Merz Aesthetics Full time

    About Merz Aesthetics:Merz Aesthetics is a leading global entity in the aesthetic medicine sector. Our extensive range of products is recognized for its superior quality and is trusted by healthcare professionals around the world.As a division of the Merz Group, we operate from our EMEA headquarters in Frankfurt am Main, Germany, with our global headquarters...


  • Raleigh, North Carolina, United States BEST Crowd Management Full time

    About the RoleWe are seeking a highly skilled and experienced Event Security Specialist to join our team at BEST Crowd Management. As an Event Security Specialist, you will play a critical role in ensuring the safety and security of attendees, staff, and property at various events.Key ResponsibilitiesPatrol and Monitor assigned areas to deter unauthorized...


  • Raleigh, North Carolina, United States Marbles Kids Museum Full time

    About Marbles Kids MuseumMarbles Kids Museum is a vibrant, nonprofit children's museum and IMAX Theatre located in the heart of downtown Raleigh. Our mission is to spark imagination, discovery, and learning through play. We serve a diverse population of families, school groups, and community organizations through award-winning play-based exhibits, summer...


  • Raleigh, North Carolina, United States Concord Hospitality Full time

    Position OverviewThe Event Operations Specialist serves as the primary liaison for all groups within the venue. This role is essential in ensuring that meeting spaces are arranged as per the specifications provided by clients, adequately supplied, and fully prepared for the scheduled events.Key ResponsibilitiesAct as the onsite representative, collaborating...


  • Raleigh, North Carolina, United States BEST Crowd Management Full time

    Job Title: Event Security SpecialistCompany: BEST Crowd ManagementLocation: Raleigh, NCPay Rate: $17 / hrSummary:BEST Crowd Management, a leading provider of crowd management and event security services, is seeking a highly skilled Event Security Specialist to join our dedicated team. As a key member of our team, you will play a critical role in upholding...

  • Event Assistant

    2 months ago


    Raleigh, United States City of Raleigh North Carolina Full time

    Do you love the events that take place in the City of Raleigh? Join us at the City of Raleigh Museum and assist with developing and executing exciting new programs and events in the citys downtown museum. This position is a support role to the City Museum, Assistant, Event, Equipment, Project Management, Operations, Technology

  • Executive Assistant

    7 days ago


    Raleigh, United States North Carolina Railroad Company Full time

    About North Carolina Railroad CompanyThe North Carolina Railroad Company (NCRR) owns and manages the 317-mile rail corridor that stretches from Charlotte to the port terminal in Morehead City. Our rail corridor is a vital route for freight and passengers, connecting to markets all over North America. We manage and protect our corridor while investing in...

  • Executive Assistant

    1 week ago


    Raleigh, United States North Carolina Railroad Company Full time

    About North Carolina Railroad CompanyThe North Carolina Railroad Company (NCRR) owns and manages the 317-mile rail corridor that stretches from Charlotte to the port terminal in Morehead City. Our rail corridor is a vital route for freight and passengers, connecting to markets all over North America. We manage and protect our corridor while investing in...


  • Raleigh, North Carolina, United States Live Nation Entertainment Full time

    Position Overview:As a vital member of the Live Nation Entertainment team, the Production Runner plays a crucial role in ensuring the smooth execution of live events. Key Responsibilities:Assist the Production Manager in various tasks, contributing valuable insights during pre-production discussions with clients.Oversee the scheduling and management of all...

  • Executive Assistant

    4 weeks ago


    Raleigh, United States Undisclosed Full time

    Job DescriptionJob DescriptionSummary: We are seeking a highly organized and proactive Executive Assistant to supportthe CEO and Board of Directors of our large medical practice. The ideal candidate will be adetail-oriented professional with exceptional communication skills and the ability to managemultiple tasks efficiently. This role requires a high level...


  • Raleigh, North Carolina, United States Concord Hospitality Full time

    Key Responsibilities: Ensure exceptional customer service for both internal stakeholders and external clients consistently. Aim to create a memorable experience for event planners and participants, fostering opportunities for repeat and referral business. Respond promptly and professionally to all inquiries from internal teams and external clients, providing...


  • Raleigh, North Carolina, United States North Carolina State University Full time

    Position Overview:The North Carolina State University is seeking a motivated and detail-oriented individual to contribute to our rental and events division.Key Responsibilities:- Assist in coordinating rental operations and ensuring smooth execution of events.- Provide exceptional support to guests and clients, maintaining a positive and professional...

  • Executive Assistant

    6 hours ago


    Raleigh, United States On Location Full time

    Who We Are:On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and...

  • Executive Assistant

    14 hours ago


    Raleigh, United States On Location Full time

    Who We Are:On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and...


  • Raleigh, North Carolina, United States Live Nation Entertainment Full time

    Position Overview:Live Nation Entertainment is in search of dedicated Production Runners to assist in the orchestration of live events at Coastal Credit Union Music Park. This role is essential in ensuring the smooth execution of various event-related tasks and will report directly to the Production Manager.Key Responsibilities:The Production Runners will...