Projects Control Specialist | Facilities Design

3 weeks ago

Phoenix, United States APS Full time

Projects Control Specialist | Facilities Design & Construction As a Projects Control Specialist in our Facilities Design & Construction team, you will play a vital role in supporting the Project Management Organization (PMO) by providing essential systems, reporting, tracking, and trending support for all Capital projects.

What your day would be like:

You are responsible for:

Ensure projects are completed on time and within budget. Providing comprehensive systems support to streamline project management processes. Generating detailed reports to track project progress and financials. Monitoring project trends to identify potential issues and implement solutions. Ensuring timely and accurate tracking of all Capital projects to maintain budget adherence. Additional Tasks Include: Conducting periodic project site visits and Safety Observations to ensure compliance and safety standards. Creating and distributing Maximo reports to provide insights and updates. Supporting the onboarding of new Project Managers, including training and guidance. Coordinating and scheduling monthly PMO meetings to facilitate project discussions and updates.

Minimum Requirements

Projects Control Specialist | Facilities Design & Construction

Associates degree plus five (5) years' experience in Finance and/or directly related Business positions. In lieu of Associates degree, a combination of college coursework and Finance and/or directly related Business experience equaling seven (7) year


Preferred Special Skills, Knowledge or Qualifications

Finance and/or project management experience. Knowledge of Project Management Institute project controls principals. Microsoft Office software.

Major Accountabilities

1) Provides for the oversight and closeout of projects not assigned to a Project Manager and projects completed using non-capital funding that are later deemed to be Capital projects.
Oversight responsibilities include coordinating with internal or external customers including plant personnel (if applicable), the Finance and Business Office (FBO) and the entering and updating of project information into the Enterprise Project Management System (EPMS).
2) Develops work orders for Capital projects for the next calendar year which includes but is not limited to preparing reports to summarize each project for FBO, utilizing the Maximo work management system to create work orders, establishing all accounting system set up for each project and ensuring the accuracy of account charging information.
3) Monitors and tracks project schedules and cost performance.
Confirms project milestone completion by utilizing reports within EPMS.
Works with project managers, management, accounting, plant personnel (if applicable) or other stakeholders when project is off track and there are milestone delays to ensure project continues to move forward to completion.
4) Coordinates with FBO, project managers and PMO management team to manage monthly accrual and variance process and reporting.
5) Prepares weekly project closeout report which monitors the timely closeout process for all Capital projects.
Prepares other project reports as required (e.g., stage gate, accrual process, variance, cash flow, forecasting, and budget)
6) Performs cost data analysis and development.
Develops and manages reports and tools used to monitor and analyze project financial trends.
7) Prepares appropriate documentation for capital budget items requiring Owner approval (for coal plants).

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